Coordinator Administrative Assistant - Saint Leo University in Saint Leo Florida

Unfortunately, this job is expired as of 8/20/2015.

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Saint Leo University

Saint Leo, Florida

United States

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Detailed Job Description



Coordinates, oversees, and /or performs a wide variety of administrative, secretarial, and program support activities on behalf of the registrar’s department. Serves as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position has frequent contact with students, faculty and staff.

Basic Function:

• Answer and maintain the main phone line acting as the first point of contact with the department from center personnel and students providing exceptional customer service answering questions and/or directing them appropriately.
• Track in all incoming work for office and distribute to appropriate person. Example: Transcripts, PURs, etc
• Run daily tracking report and email out to recipients
• Process university wide sanctions: warning, probation, suspension, dismissal.
• Process name change/SSN/DOB/address changes or corrections.
• Prepare Dean’s List three times a year (Fall, Spring, and Summer).
• Responsible for the Commencement database and all related correspondence and communication needs as well as assisting registrar during the ceremonies.
• Provide degree completion letters for campus students as needed.
• Maintain inventory of office supplies
• Process OCICU registrations
• Assist in submitting transcripts of athletes to the NCAA.
• Supervisors student workers
• Provide support and back-up for other office functions as needed (Transcripts, Mail, Degree/Enrollment verifications, grade changes, CTAM, registration corrections)
• Maintain confidentiality of information
• Participate and contribute to the success of official events, including, but not limited to commencement.
• Perform other duties as assigned.

Required Education/Experience/Skills:

• Excellent planning skills including ability to supervise and train student workers
• Ability to assess and resolve situations and problems related to registration procedures and computerized information systems.
• Excellent organizational and communication skills, ability to manage interpersonal communication in a team environment and to perform multi-tasks in a high volume fast paced environment.
• Knowledge of common higher education standards, policies and procedures.
• Demonstrated ability to use Microsoft Office
• Ability to adapt, change and learn new procedures

Minimum Qualifications:

• High School Diploma

Preferred Qualifications:

• Associates degree or higher preferred.
• 3 years of office environment experience.
• Thorough knowledge of and experience with Registrar’s Office computerized systems and procedures in an institution of higher education.
• Colleague Student Information System experience preferred.

Keyword Phrases

  • Registrar
  • Coordinator Administrative Assistant
  • innovative Catholic university
  • higher education to the military
  • leader in online higher education
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter
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