EVALUATIONS SPECIALIST - San Jose Evergreen Community College District in San Jose California

Unfortunately, this job is expired as of 8/9/2015.

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San Jose Evergreen Community College District

San Jose, California 95113-2367

United States


Detailed Job Description

San Jose/Evergreen Community College District


Position #: 1515101

Required Documents:

Cover Letter, Resume/CV, Transcript Assoc Degree (Must include Award/Confer Date)

Position Types:

Classified Position Type:



Admissions and Records

Posting Date:


Work Location:

Position Status:


Salary Range:

$47,591 - $58,090 Annual Salary (Range 82: Classified Salary Schedule Fiscal Year 2014-2015). Starting placement is generally at Step 1.

Benefits Available:

Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, sick leave and 17 paid holidays.

Position Summary:

The Evaluations Specialist reports to the Dean of Enrollment Services at Evergreen Valley College. This position is 12 months per year position; 40 hours per week, Monday -Thursday; 10:00 a.m. - 7:00 p.m. and Friday; 8:00 a.m. - 5:00 p.m.

Position Purpose:

Under direction of the Dean of Enrollment Services, performs a variety of specialized duties involved in evaluation of transcripts; interpret and evaluate independently prior college education credit, course equivalency, high school credit and other measures utilized to determine completion of units to be granted to incoming students; evaluate graduation candidates to assure District and State general education requirements have been met.

Duties and Responsibilities:

• Evaluate transcripts from other colleges, high schools or other institutions; determine number of equivalent units accepted from other colleges, converting units where applicable and determining which classes meet graduation requirements.

• Evaluate student records for graduation and make final determination of degree awards; input graduation information from student degree application into student information system; resolve discrepancies regarding major codes and degree availability status; approve degrees according to established procedures.

• Advise and assist counselors and students concerning graduation requirements, foreign student documents and transcripts, course and unit evaluations; evaluate, review, approve or deny graduation petitions, certificates of achievement and academic renewal.

• Evaluate and grant credit for special programs.

• Respond to requests for course descriptions from other institutions.

• Assist with correcting student academic records and recalculating grade points and semester units; enter academic notations; post credits and grades.

• Complete State-mandated reports on graduation statistics, survey requests and questionnaires.

• Reconcile grade and positive attendance edits with missing grades and hours; compile and monitor late lists of grades and census.

• Provide specialized information and assistance to students, staff, counselors, administrators and others regarding course equivalencies, school policies and procedures military credit, test scores and graduation requirements; resolve problems as necessary.

• Plan and implement cap and gown, honor cord and announcement sales and distribution; prepare letters to candidates and distribute to candidates; assist in planning and coordinating graduation ceremonies; order diplomas.

• Operate a variety of office machines including a typewriter, computer, microfiche, calculator and copier.

• Train and provide work direction to other employees.

• Assist in certification of enrollment for students obtaining financial aid, insurance, employment and deferment of loan payments.

• Assist in processing of official transcript requests; receive requests, file, prepare transcripts and test scores.

• Assist in other areas of Admissions and Records as required.

• Perform other duties reasonably related to the job classification.

Knowledge, Skills, and Abilities:

Knowledge of:

• Proper techniques involved in evaluating transcripts.

• Admissions and Records Office policies and practices.

• Modern office practices, procedures and equipment.

• Record-keeping techniques.

• Operation of a computer terminal and applicable software.

• Oral and written communication skills.

• Telephone techniques and etiquette.

• Interpersonal skills using tact, patience and courtesy.

• Principles and practices of supervision and training.

• Applicable sections of State Education Code and other applicable laws.

• Technical aspects of field of specialty.

• Basic research methods.

• District organization, operations, policies and objectives.

 Ability to:

• Analyze a variety of written material and data, including course descriptions, college catalogs, test scores and State education codes.

• Add, subtract, multiply and divide quickly and accurately.

• Understand and follow oral and written directions.

• Communicate effectively both orally and in writing.

• Read, interpret, apply and explain rules, regulations, policies and procedures.

• Complete work with many interruptions.

• Work confidentially with discretion.

• Maintain records and prepare reports.

• Establish and maintain cooperative and effective working relationships with others.

• Meet schedules and time lines.

• Work independently with little direction.

• Plan and organize work.

• Train and provide work direction to others.

Special Licenses, Certificates, etc.:

Not Applicable

Minimum Qualifications:


1. Associate’s degree from an accredited institution.

2. Three year of experience in a college admissions and records position.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve; and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

3. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications:

1. Bilingual abilities, desirable.

Physical Demands:


1. Admissions and Records office environment.

2. Constant interruptions and frequent interaction with students, staff and the public.

Physical Demands:

1. Sitting or standing for extended periods of time.

2. Light lifting of materials.

3. Reaching to file and retrieve records.

Equal Opportunity Employer

To learn more about us and all our open positions, visit: http://www.sjeccd.edu/district-services/human-resources/employment-opportunities


Keyword Phrases

  • Evaluations
  • Admissions
  • Records
  • Enrollment
  • san jose
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Best if Apply By 8/9/2015