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JOB ID: 1418 - SATSS - FT
This position is split between two offices, which will be 24 hours in the Department of Theatre and 16 hours in the Department of Architecture + Interior Design. Performs a variety of moderately complex clerical and administrative tasks requiring some independent judgment related to ensuring the successful completion of the daily operations of Accounting, Accounts Payable or Purchasing. In addition to accounting duties, this employee provides clerical support to the Departments' Administrative Assistants.
Theatre job duties:
Specific duties for accounting are as follows: balance all Department accounts to university accounting report monthly, maintain paper files of all accounting activities, maintain Excel computer files of all departmental expenditures for all accounts, investigate and resolve problems with financial programs and accounts, track all monies spent in each separate production area for each show, coordinate use of departmental credit cards, process requisitions, invoice and professional service agreements, administrate arrangements for all visiting guest artists, manage Department Chair travel/research/administrative expenses and balance of Chair's credit card, obtain rights and royalties for all productions and serve as the point of contact for production contracts. Specific duties for clerical support are as follows: assist with faculty/staff conferences and travel, order all departmental office supplies and equipment, make reservations and order food for all department functions, staff front desk and answer phones, provide assistance with departmental projects as needed and schedule appointments and reserve rooms. Other job duties as assigned.
Architecture +Interior Design job duties:
Primary responsibility for managing the departmental Lecture and Exhibit Series and related budgets, including 10-12 lectures per year. Series oversight involves the review, monitoring, and processing of all university contracts (professional service agreements), payments of all speaker honoraria, arrangement for housing and travel, transport of exhibits, promotion and publication.
Oversight of student admissions, including processing of all portfolio submissions on Slideroom (175-200 total), maintenance of our Filemaker Pro database, coordination of all student visits (+/-200 per year), and communication with the Office of Admissions on all portfolio decisions. Departmental contact for all Red Carpet Days, Make-it-Miami Days, CCA Arts Day, and off-campus recruiting fairs.
Coordination of all departmental scholarship awards in conjunction with faculty committee, including CCA Scholar awards, Portfolio Merit awards, etc.
Monitors and assists faculty with all field trip travel and arrangements, and oversight of all budget allocations (5-10 trips per year, including the "Alumni Traveling Studio"). Manages and investigates all difficulties related to accounting, travel, and transportation for Traveling Studio or other trips.
Responsibility for processing transactions for eight departmental credit cards, reconciling of all receipts against charges, and uploading of all information for Chair review and approval on PaymentNet. Investigates policies, procedures, and problems related to purchasing as well as accounts payable.
Assist in additional activities regarding accounting, accounts payable, purchasing, travel expense reports, and Buyway requisitions.
Perform a variety of clerical tasks including serving as departmental point of contact, answering phones, scanning, copying, filing, managing departmental listserves, and assisting with departmental meetings and functions. Assist in oversight of student employees. Other job duties as assigned.
Requires nine months of coursework or training after high school and two years of related experience, or an equivalent combination of education and experience.
Knowledge of unit's operations, policies, and procedures, knowledge of computers and office applications, knowledge of accounting/bookkeeping procedures, may require supervisory skills, clerical skills, research skills.
Intermediate knowledge of Microsoft Office programs and using Apple computers. Working knowledge of Miami University and familiarity with Miami’s policy and procedures, including Buyway, Banner and Bannerweb, PaymentNet and MInE.
Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
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