Assistant Director for Housing Operations - American International College in Springfield Massachusetts

Unfortunately, this job is expired as of 8/21/2015.

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American International College

Springfield, Massachusetts

United States

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Detailed Job Description

Under the leadership of the Director of Residence Life, the Assistant Director Director for Housing Operations leads the Residence Life department through all day-to-day housing assignment & billing processes & services related to a 12-month housing operation.


  • Masters in Higher Education Administration, MBA, or other related field.
  • Two years of professional experience preferably in higher education or education environment
  • Experience using The Housing Director software from Adirondack Solutions is preferred
  • Experience with housing placements in residential facility or hotel reservations preferred
  • Ability to interpret and analyze information to create reports and summarize data.
  • Proficiency with performing basic mathematical operations (additions, subtractions, etc.) and calculating figures and amounts such as percentages and proportions
  • Ability to work without direct supervision
  • Experience working with diverse populations as well as sensitive and confidential information
  • Essential Functions

  • Manages room assignment and room change process throughout the academic year including the placement of transfer and returning students.
  • Develops and maintains the housing assignments database including addressing support issues, keeping up with the latest technologies and updates, and updating the student-facing housing portal.
  • Ensures effective management of all facilities within the Residence Life program by coordinating with housekeeping, maintenance, and IT departments to ensure that general and emergency issues in the residence halls are corrected in a timely fashion.
  • Oversees the management of housing agreements, room condition reports, emergency contact information, and health & safety inspections for each residential student by coordinating with Residence Directors
  • Consults and coordinates with the Coordinator of Disability Services to process all accommodations related to students with disabilities and health-related needs.
  • Coordinates all break housing needs.
  • Serves in an “on-call” duty rotation and works with emergency response for the campus community.
  • Oversees the annual Residence Life room selection process
  • Functionally supervises 4 Residence Directors in the general operation of the main Residence Life office (including in-person customer service and e-mail and phone correspondence).
  • Organizes and manages yearly Residence Life opening and closing procedures including working with group advisors and athletic coaches to coordinate arrival dates, collect student information, and keep Residence Life up-to-date on room occupancies.
  • Develops and maintains regular communication with the Student Accounts Office to ensure efficient and accurate billing of Residence Life charges, credits, and deposit transactions.
  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and the contact information for three professional references (all saved as one document) via this online application:

    Keyword Phrases

    • Assistant Director for Housing Operations
    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Residence Life and Housing
    • Facilities Management
    Employment Type:Administrative Staff
    Degree Required: Masters
    Experience: See Job Description
    Level of Job: Director
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter