Athletic Operations Coordinator - American International College in Springfield Massachusetts

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American International College

Springfield, Massachusetts

United States


Detailed Job Description

Under the direction of the Athletic Director, the Athletic Operations Coordinator will be responsible for the following duties:

  • Manage the daily fiscal functions of the athletic department with direct oversight of accounting and NCAA reporting, auditing, control procedures and policies.

  • Provide the Director of Athletics with frequent updates and assessments of new and ongoing financial issues.

  • Review and revise department fiscal policies and control procedures as required to comply with department, campus, conference and NCAA policies and requirements in addition to standard accounting procedures.

  • Develop department level financial processes, training, and education to ensure compliance with policies and procedures.

  • Perform internal audits and monitor organizational performance including necessary checks and balances on financial function activities to ensure controls are operating as designed.

  • Assist in the creation of the annual athletics budget, long-range fiscal and strategic planning and capital financing working closely with the Budget and Planning department.

  • Coordinate logistics within the athletic department. This includes, but is not limited to, the integration of information, vendor relationships, transportation, fundraising, purchasing, and contracts to ensure financial and administrative stability in an efficient, effective manner.

  • Work closely with the HR department as well as the athletics department staff in the coordination of human resource functions and payroll matters including recruitment and camps and clinics.

  • Work collaboratively with the Human Resources Department to ensure compliance with college policies and procedures within the athletic department.

  • Promote a positive image of the athletics program and the College by participating in community and professional organizations and representing the College as a spokesperson at appropriate events, professional meetings, campus committees and in community activities as appropriate.

  • Contribute to the overall success of the athletics program by willingly performing all other duties and responsibilities as assigned by the Director of Athletics.

  • Sport oversight responsibilities.

  • Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor's Degree is required.

  • Master's Degree is preferred.

  • Required field of expertise in Financial Operations.

  • Preferred field of expertise in Higher Education, Athletics, and demonstrated internal controls

  • Essential Functions

  • Ability to write reports, business correspondence and presentations.

  • Ability to effectively present information and respond to questions from students, parents, vendors, and the general public.

  • Gives and welcomes feedback.

  • Ability to build morale and group commitments to goals and objectives.

  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and the contact information for three professional references (all saved as one document) via this online application:

    Keyword Phrases

    • Athletic Operations Coordinator
    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Athletic Department & Coaching
    Employment Type:Administrative Staff
    Degree Required: Bachelors
    Experience: See Job Description
    Level of Job: Analyst / Staff
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter