Administrative Assistant, Office of Administration and Finance - American International College in Springfield Massachusetts

Unfortunately, this job is expired as of 8/21/2015.

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American International College

Springfield, Massachusetts

United States

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Detailed Job Description

Under the direction of the Executive Vice President for Administration (EVP), the Administrative Assistant for the Office of Administration and Finance will provide high-level administrative support in the areas of operations, event and schedule management, calendar maintenance, and insurance support. This individual will ensure accurate flow of information between offices and will interact regularly with a wide range of college employees.

  • Provide administrative, professional and confidential support for the Exec VP for Administration, VP for Finance, and AVP for Financial Planning

  • Manage the administrative functions of the Office of Administration and Finance including benefit data for direct reports of EVP and VP.

  • Coordinate calendars and meetings; send notifications of Trustee Committee & internal College meetings; record, prepare and distribute meeting minutes as assigned.

  • Prepare and distribute correspondence and other documents as requested.

  • Managing efficient electronic and hard copy files and office records.

  • Coordinate insurance administration for VP for Finance by providing information on claims, researching related information, processing applications, and assisting with annual renewals.

  • Assist with risk mitigation and obtain waivers and certificates of insurance.

  • Perform special assignments and projects as assigned.

  • Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High School diploma is required.

  • BS or BA is the preferred degree.

  • Previous experience supporting high level executives in a busy office environment.

  • Previous experience in higher education preferred.

  • Knowledge of executive office administration and process.

  • Comprehensive knowledge of Microsoft Office applications.

  • Exceptional attention to detail.

  • Takes initiative to ensure that the office operates with effectively and consistently.

  • Superior organizational skills with the ability to prioritize.

  • Ability to gather data and compile information, and compose correspondence and other written materials effectively.

  • Ability to successfully problem-solve by finding out answers to questions and sorting out the important from the unimportant.

  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and the contact information for three professional references (all saved as one document) via this online application:

    Keyword Phrases

    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Program Administrators and Coordinators
    Employment Type:Administrative Staff
    Degree Required: High School
    Experience: See Job Description
    Level of Job: Other
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter