Phonathon and Student Relations Coordinator - American International College in Springfield Massachusetts

Unfortunately, this job is expired as of 9/9/2015.

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American International College

Springfield, Massachusetts

United States


Detailed Job Description

Working closely with the Annual Giving Officer, design the calling program to include segmentation of calling pool and strategic initiatives to improve donor retention and acquisition.


  • Bachelor’s degree required
  • 2+ years related advancement experience
  • Demonstrated experience in phonathon management
  • Solid understanding of research practices in a higher education setting
  • Technical understanding of Raiser’s Edge
  • Demonstrate effectiveness and genuine warmth in contacts with others, motivating personality, positive attitude, at ease speaking with many people of various backgrounds
  • Excellent verbal communication skills
  • Energetic and motivated self-starter with strong organizational skills and the ability to meet deadlines
  • Capacity to lead and mentor student employees in a team environment
  • Ability to recognize and maintain security of confidential information
  • Ability to translate plans into action and to meet objectives
  • Ability to work independently and as part of a team
  • Must have the ability to prioritize and meet deadlines.
  • Expected to work independently, utilizing professional discretion and judgment.
  • Essential Functions

  • Coordinate the daily operation of the seasonal campus calling center/phonathon operation including: recruiting, hiring, supervising, and motivating a staff of up to 30 student callers.
  • Manage a comprehensive program of caller training and continuing education, ensuring that student callers have sufficient knowledge of both the institution and annual giving program.
  • Assist in writing and editing student caller scripts.
  • Monitor caller contact with prospects, oversees pledge confirmation process; conduct bi-weekly meetings with supervisor and monthly meetings with student callers; provide on-the-spot coaching, develop effective caller motivation techniques, monitor shifts and caller statistics to ensure program goals are achieved.
  • Oversee pledge fulfillment process, handle follow-up communications with donors in a timely manner, maintain accuracy of pledge data and information, work closely with advancement services staff to ensure efficient pledge and gift processing and calling system interface.
  • Prepare progress reports, inform supervisor of project status and deviation from goal, gather statistical information and generate daily, weekly, monthly and annual reports and analysis on the phonathon program performance and results.
  • Develop, implement, and manage programming and initiatives that create awareness of and engage students in alumni programs and advancement efforts; create initiatives to ensure current students are educated and informed about the impact of alumni support on campus and the benefits of being an AIC alum.
  • Lead student advancement initiatives including, but not limited to, Senior Class Giving campaign, Senior Week programming, student-alumni programming such as mentoring and lectures. Create metrics to evaluate efforts related to student-alumni participation and engagement.
  • Partner with on campus partners (ex. Office of Student Engagement) to increase opportunities and maximize impact of student interaction with alumni; work closely with colleagues in Advancement on programming for young alumni (graduates of the last decade).
  • Offer collaborative leadership as class advisor or co-advisor as appropriate.
  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and the contact information for three professional references (all saved as one document) via this online application:

    Apply Online

    AIC is an Equal Opportunity Employer.

    Keyword Phrases

    • Phonathon and Student Relations Coordinator
    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Volunteer Programs
    • Development and Fund Raising
    Employment Type:Administrative Staff
    Degree Required: Bachelors
    Experience: See Job Description
    Level of Job: Analyst / Staff
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter