Specialist, Campus Scheduling - Cuyahoga Community College in Cleveland Ohio

Unfortunately, this job is expired as of 7/27/2015.

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Cuyahoga Community College

Cleveland, Ohio

United States


Detailed Job Description

Campus or Location

Eastern Campus

Job Responsibilities

• Manages the scheduling and use of campus facilities for academic purposes
• Assigns room space and controls the master schedule of rooms for credit classes, non-credit classes and events held in classrooms
• Works closely with contacts in various campus departments and surrounding community
• Prepares and ensures the accuracy of all academic schedules for upload into the student information system and distribution
• Assists the academic community in the optimization of academic spaces to maximize student success
• Monitors and proofs the academic schedule for accuracy, completeness and effectiveness as related to student success
• Inputs and adjusts full-time faculty assignments and workloads; monitors adjusted ESU’ for PAAR reports
• Reviews the Final Exam schedule for room conflicts and resolves/adjusts as needed
• Assists in the creation and maintenance of course reference numbers and section records during registration and makes modifications as appropriate
• Prepares regular and ad-hoc reports on space usage and instructional personnel
• Processes and notifies course cancellations and schedule changes to appropriate customers and stakeholders
• Serves as the primary liaison with College technology teams on the academic schedule, and use of academic space
• Occasionally assumes responsibilities for coordinating and scheduling facilities for events, meetings, workshops, etc.
• Performs other duties as assigned

Required Qualifications

• Associate’s Degree in a related field and a minimum of two years of customer service experience in a fast-paced, multi-client office environment
• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

• Ability to effectively complete work assignments independently
• Possesses working knowledge of scheduling concepts, practices and procedures with the ability to use in varied situations as it pertains to the departmental focus
• Demonstrated problem solving and analytical skills
• Possesses strong organizational, time-management skills, and is results-oriented
• Possesses excellent written, verbal and interpersonal communication skills
• Ability to work professionally and effectively with diverse constituents including staff, administrators, faculty, and community members
• Works accurately with great attention to detail
• Possesses intermediate Project Management skills
• Possesses intermediate Ad Astra skills (or equivalent program)
• Possesses basic intermediate skills (or equivalent program)
• Demonstrated basic proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to work effectively in a dynamic and changing work environment requiring flexibility and teamwork
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Ability to collaborate, persuade and gain cooperation and acceptance of ideas on significant projects
• Ability to develop and maintain relationships with key contacts to enhance work flow and quality
• Sensitivity to appropriately respond to the needs of a diverse population


• Customer Service
• Results Focus
• Quality of Work

• Collaboration / Inclusion
• Communication
• Time Utilization / Organization

• Servant Leadership
• Flexibility / Adaptability
• Continuous Improvement / Innovation

Preferred Qualifications


• Bachelor’s Degree in a related field
• Demonstrated experience in facilities scheduling in an educational or commercial environment
• Demonstrated experience in academic scheduling and input/adjusting of faculty work load assignments
• Demonstrated experience using scheduling tools such as Ad Astra
• Demonstrated experience working with Enterprise Resource Plan, Banner, and/or People Soft

Work Schedule

Standard college hour 8:30 – 5:00. Hours may vary depending on business units needs.

Target Hiring Rate/Salary

Special Note

Special Note

Posting Open Date

Special Instructions to Applicants

During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement

Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution

Keyword Phrases

  • Campus Scheduling
  • Specialist, Campus Scheduling
  • Exemplary Learning and Teaching Community
  • Embrace Diversity
  • Promote Individual Development and Quality of Life
  • Facilities Management
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter