Senior Administrative Secretary (Reg FT) - Community College of Allegheny County in Pittsburgh Pennsylvania

Unfortunately, this job is expired as of 7/25/2015.

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Community College of Allegheny County

Pittsburgh, Pennsylvania

United States

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Detailed Job Description

Perform senior-level administrative secretarial duties characterized by the demand for considerable initiative and independent judgment; ability to establish and maintain effective working relationships with college officials, faculty, the board of trustees, external corporate executives and the general public, and to correctly convey information to these constituencies.  

Job Duties

1. Compose and type a variety of complex reports, forms, memos, and correspondence; compose correspondence independently as appropriate.
2. Work with material related to matters concerning labor relations and employment issues.
3. Act in a confidential capacity and access labor relations policy data upon request.
4. Compile data for contracts, audits, government requirements, and college-wide reports; perform related calculations; and verify own work for accuracy and completeness.
5. Develop and maintain complex filing systems containing highly confidential materials including confidential files and specific records relating to the effectuation of the labor relations agreements.
6. Interact with faculty, staff, and outside agencies to exchange information, suggest policy interpretation, and provide initial assistance in resolving problems.
7. Arrange for conferences and special events which includes preparing agenda, contacting participants, and scheduling facilities.
8. Attend meetings and take, transcribe, and type minutes.
9. Prepare and maintain budgetary and other financial record-keeping systems and investigate discrepancies.
10. Develop and implement forms and recommend procedural changes to enhance the efficiency of operations.
11. Receive, screen, and refer telephone calls.
12. Receive, open, sort, and route mail.
13. Receive, screen, and direct visitors to appropriate office.
14. Compute and process payroll for assigned faculty and staff.
15. Assist and/or train temporary, work-study, and part-time personnel; may coordinate and assign their work.
16. Prepare materials for bulk mailings.
17. Take and transcribe from machine or oral dictation.
18. Perform other related duties as required or assigned.

Job Specifications

Associate's degree or equivalent combination of education and experience; considerable knowledge of modern office practices and procedures, as well as standard clerical techniques and expertise with Microsoft Office package; typing minimum 60 wpm; excellent organizational and communication skills; ability to compose effective and accurate correspondence; ability to maintain confidentiality.  

Salary Grade

X94 - min. $35,159  

Additional Information

As an applicant, please anticipate taking job specific tests that may be administered if selected for testing.  

Equal Employment Opportunity Employer

The Community College of Allegheny County (CCAC) and its Board of Trustees are committed to the principle of equal opportunity in education and employment for all. College conforms to all applicable federal, state, and local laws and regulations relating to equal employment. The College CCAC does not discriminate based upon race, color, religion, national origin, ancestry or place of birth, sex, gender identity or expression, sexual orientation, disability, use of a guide or support animal due to disability, marital status, familial status, genetic information, veteran status, or age or use of a guide or support animal because of blindness, deafness or physical disability of any individual. Creating, supporting and sustaining a diverse community prepare our students to be effective in the world outside of CCAC.

The College also prohibits and will not engage in retaliation against any person who in good faith reports a violation of this policy, makes a claim of discrimination or harassment, provides information in an investigation of a potential violation of this policy, or otherwise engages in protected activity under the law. Questions may be addressed to

College conforms to all applicable federal, state, and local laws and regulations relating to equal employment.

Keyword Phrases

  • Business Office
  • Senior Administrative Secretary (Reg FT)
  • Vision of diversity & inclusion
  • Learning-centered environment
  • Eight Pittsburgh-area locations
  • Other Administrative
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter