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Responsible for planning, developing and directing the production of payroll checks and supplementary payroll reports. Includes administration of maintenance, review, production, and distribution of periodic payroll and benefits related reports and a wide variety of reports to state and federal agencies. Must remain current with payroll related Internal Revenue Service Codes, state law and certain state retirement agency rules.
Supervises staff involved in the production, auditing and verification of personnel and payroll transactions required for the production of payroll, benefits and supplemental payroll reports and records. Confirms accuracy, completeness and compliance with DCCCD policy and procedures, and state and federal regulations. Acts as liaison between human resources and payroll offices throughout the District. Oversees district-wide payroll in order to help insures accurate payments and timely processing. Supervises the distribution of payroll checks, payroll reports and annual employee earnings statements.
Plans, develops and implements time lines and procedures for district-wide payroll. Researches payroll related problems and recommends solutions within approved policies and procedures utilizing independent judgment and discretion. Supervises location payroll functions and ensures accurate and timely processing. Assists supervisors and employees in understanding payroll policies and payroll related laws included relevant IRS Tax Code, state benefits deductions, and other payroll related matters. Coordinates annual W-2 reporting process and employee tax returns.
Develops and presents oral and/or written communications related to payroll processing, state benefits and reporting. Directs the preparation of payroll reports. Analyzes and reconciles adjustments and changes made for the period. Coordinates corrections and directs the preparation of payroll checks. Directs the production and accuracy of supplemental payroll reports necessary to pay teachers retirement, optional retirement/tax shelters annuities, state and federal taxes, etc. Authorizes check requests for payroll liabilities. Directs the maintenance of District payroll records and establishes storage and retrieval procedures. Assists in the review and assessment of payroll related software performances and makes recommendations for software and process improvements. Responsible for the security and privacy of data within the department. Selects, trains and supervises assigned staff. Performs related duties as required.
Bachelor’s degree or higher in accounting, business or related field plus four years experience in managing payroll departments and operations including supervision and interpretation of relevant policies and payroll tax codes or Associate’s degree or higher in accounting, business or related field or two years of college plus six years of progressively responsible experience in managing payroll departments and operations including supervision and interpretation of relevant policies and payroll tax codes. Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Requires demonstrated oral and written communication skills to interact with individuals from diverse backgrounds. Official transcripts will be required.
*Will be subject to a Criminal Background Check prior to employment with the District.*
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