Detailed Job Description
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and liberal arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and liberal arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
ResponsibilitiesSaint Mary’s College invites applications for a half-time Cataloging Assistant (20 hours per week). Work in a highly collaborative and culturally diverse campus environment. Effectively communicate with a diverse community of faculty, staff, students, alumni and donors. The successful candidate will be expected to contribute to the mission of the College, which is informed, animated and expressed through its Catholic, Lasallian and Liberal Arts traditions. Reporting to the Head of Cataloging and Special Collections,the Cataloging Assistant is responsible for entering, updating and deleting records in the library’s online catalog for monographic and media collections of the library and for quality-control checks ensuring that catalog users can locate these resources within the catalog and the library. This function requires familiarity with three search interfaces of OCLC (Connexion Web, Connexion Client, and Z39.50), knowledge of MARC (machine-readable cataloging) format and bibliographic data elements, and knowledge of the record types and editing features of the Millennium database, as well as mastery of an extensive body of local rules & procedures.1. NEW BOOKS-Searches the OCLC database (an international database of 1.1 billion bibliographic records) for cataloging information on newly-accessioned books; transfers records between OCLC and SMC Library’s Albert online catalog; prepares worksheets for catalogers; assigns cutter numbers. Reviews new bibliographic records for errors and omissions in cataloging data, makes prescribed corrections and additions. Creates Albert item circulation records for each piece; barcodes books; routes materials to other staff for further physical processing.
2. MEDIA-Independently responsible for full cataloging of media (mainly videos and audio CDs). Searches OCLC to locate appropriate catalog records for all media. Selects call numbers for new media. Makes all needed updates and changes to both bibliographic and item records.
3. GIFTS- Searches the Albert catalog for gift books to determine whether already owned by the library. Routes gift books to the appropriate selectors for retention decisions. Prepares letters of acknowledgement to donors of gift collections.
4. RECON-For older materials in the collection whose manual card-file records are being converted to machine-readable form, searches the OCLC database in batch mode for cataloging records, transfers batch datafiles into the Albert catalog, and completes full cataloging independently based on information on the catalog cards.
5. WITHDRAWALS-Withdraws materials no longer available or as designated by librarian subject selectors. Revises holdings and other information in both OCLC and Albert for materials withdrawn or lost. Records statistics.
6. OTHER-Maintains procedural documentation for own functions in the departmental Wiki.
7. OTHER DUTIES AS ASSIGNED: Works on special projects as assigned by the Department Head or Dean for Academic Resources, attends library, campus and external meetings and workshops relevant to the position and the library and college mission.
Experience and Qualifications:
Required: High School Grad or GED Preferred: College Level Courses
Experience: 1-2 years of directly related experience, including the use of an online library catalog system in staff mode, library technical courses in cataloging and database systems may be counted toward experience, additional college-level courses and general personal computer experience with application software such as MS Office is preferred, experience with Innovative Interfaces and OCLC library computer systems is highly desirable.
Skills/Abilities : Excellent spelling, grammar and vocabulary, working knowledge of cataloging practice and procedure, accurate transcription and data entry, familiarity with personal computer operation, ability to follow complex written and oral instructions, prolonged concentration and attention to detail.
Depends on Qualifications
Application Instructions: Please apply on-line at http://jobs.stmarys-ca.edu. Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College. A complete application includes: A letter of interest and how you are prepared to support the Mission of the College A resume and an on-line application The name and contact information for three (3) professional references. Candidates who submit names of references should expect that references will be contacted, in confidence, by the College and that credentials will be confirmed prior to hire. Candidates who become finalists will be expected to sign a consent authorizing a broader inquiry. Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.