RESEARCH ADMINISTRATION COORDINATOR - Office of the Vice Provost - Tufts University in Medford Massachusetts

Unfortunately, this job is expired as of 1/6/2012.

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Tufts University

Medford, Massachusetts 02155

United States

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Detailed Job Description

The Office of the Vice Provost (OVP) is responsible for pre-award and non-fiscal post-award administration of grants and contracts (through the Office of Research Administration), protection, management, and licensing of the University's intellectual property (through the Office for Technology Licensing and Industry Collaboration), oversight of the use of human subjects and laboratory animals in research, implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship, and for working with other administrative offices to create an environment at the University that encourages and facilitates research. The Office strives to provide high quality services to the faculty and to increase the funding available to support research while protecting the University's interests and assuring that Tufts is in compliance with all relevant laws and regulations.

The Research Administration Coordinators primary responsibility is to support the organization and work of the associate directors (AD) of Research Administration in order to increase their productivity in supporting faculty directly. The Research Administration Coordinator will devote a significant percentage of his/her time to review of proposal budgets and related sponsor/institutional documents and the preparation and drafting of standardized documents and correspondence in support of the research administration process. The Research Administration Coordinator specifically will:

*Review, preparation, and drafting of standardized documents (e.g. letters of intent, subcontracts, amendments); prepare grant correspondence for approval, packaging, and distribution (e.g. cover letters, emails, agreements);
*Review grant award notifications for Associate Director (AD) approval and processing. Process and coordinate no cost extensions and re-budgeting approval documentation following specific sponsor policies and Tufts internal procedures. Review documents (budgets and justifications) for AD approval, status follow up, and final processing;
*Review and prepare proposal information for AD (e.g. program announcements, documents, budget, justification, subcontractor's documentation). In the absence of ADs, act as key point of contact for proposal and award administration inquiries and provide assistance which may include institutional information, document data entry and updating documents to faculty and administrators;
*Follow up on proposal and award documentation requirements for completion of grant folders. Provide other organization and coordination assistance, as may be required, including special projects;
*Act as key point of contact for student/fellowship proposals and awards; assist with proposal instructions/interpretation, budgets, internal Tufts documents, and administration of NSF Graduate Fellowship Grant;
*Organize and coordinate among Tufts' various departments to obtain needed information for property reports, patent/invention reports, technical final reports and award closeout reporting requirements;
*Assist with various grants management systems and sponsors electronic submissions. Develop and maintain e-lists for AD dissemination of program announcements and proposal information;
*General office support, including telephone coverage

Basic Requirements:

*Bachelor's degree
*Three to five (3 - 5) years of relevant experience
*Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe, database, and email programs) and other applicable software; Internet experience
*Candidate must learn knowledge of the federal regulations governing sponsored research, for example, OMB A-110, A-21, A-133
*Must be organized and analytical
*Excellent written and oral communication skills are critical
*Demonstrated ability to work both as a member of a team and independently
*Demonstrated ability to work under the pressure of hard deadlines and competing priorities
*Must learn electronic grants management systems (i.e.,, NIH eRA Commons, xTRAIN, NSF Fastlane, FFATA Reporting); must possess the ability to learn these and other applicable grants management systems
*Must be able to travel to necessary destinations as required (other Tufts campuses, regional conferences, etc.)

Preferred Qualifications: Five to seven (5-7) years of relevant experience is a plus. Minimum of 2 years experience in a central university sponsored programs department at a level of responsibility commensurate with this position is preferred. Experience with, NIH and NSF proposal submission and award management, and other sponsor electronic administration systems is desirable. Working knowledge of sponsor policies and grant terms and conditions relating to administrative approvals such as changes, re-budgeting, and no cost extensions is valuable. A research administration office background is a plus as is experience drafting sub-award documents. Academic administrative office experience is also a plus.

Special Work Schedule Requirements: Occasional overtime may be required.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.

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Keyword Phrases

Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: 3-5 years
Level of Job: Supervisor
Salary: Not Specified
Type of School:Research University
Application Requirements: CV/Resume