Maintenance Planning Specialist - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 9/1/2015.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

JOB ID:  1219 - SATSS - FT

Under general supervision of the maintenance Senior Operations Manager, the Planner/Scheduler plans and schedules for a broad spectrum of preventive, corrective, reactive, urgent and emergency maintenance work orders/activities, using the computerized maintenance management system (CMMS) as a primary tool.

This position will perform initial job screening; analyses job requirements, conduct job research and build detailed job plans accompanied with a detailed schedule designed to most effectively accomplish the planned tasks.  They will assist in the development of reliability based maintenance strategy, based on preventive and predictive maintenance.  They will also be responsible for selecting and describing the most efficient and optimal way to perform the job to include planning and scheduling for multiple levels and areas of maintenance. 

This position will be responsible for developing, communicating and maintaining a workable multi-craft schedule to balance work requirements, production priorities, and maintenance resources within an area for Routine, Turnaround, and Outage work. It ensures the effective deployment of all crafts, equipment, and outside resources required to complete a job. This position supports the safe, quality, and cost effective execution of maintenance work.

Planning and scheduling of maintenance work requires a broad knowledge of multi-craft skills, ability to gain the cooperation and credibility of a wide variety of personnel throughout the organization, and ability to communicate effectively and efficiently with trades groups, management and customers.


  1. Leadership-Management-Relationship with Superiors  - Provides direction, focus, guidance, support, prioritization and oversight of planned maintenance program; implements new and/or enforces existing programs, policies, processes and procedures that result in high levels of performance and effectiveness; keep superior informed; be responsive to directives from superiors; support the unit, departmental, and institutional goals
  1. Daily Management – Ensures equipment and systems data are entered and maintained in CMMS; develops detailed maintenance procedures and activity frequencies; prepares daily work schedules including labor (type and quantity), materials, tools, and work procedures for all repairs, alterations and PM to facilities and equipment to meet work request objectives; schedules work based on demand, workload, skill sets, and available parts; inspects work locations; uses the computer, CMMS, and other resources to develop plans;  reviews maintenance program effectiveness; reviews and compiles predictive analysis results obtained by service technicians.
  1. In-Field Analysis - Receives all unplanned request for non-emergency maintenance work. Visits the job site and determines, using extensive knowledge of the trade, the nature of the problem or repair request; selects and describes the most efficient and optimal way to perform the job; determines and sequences the job by specific and logical tasks or steps; and determines resource requirements.
  1. Scheduling Requirements:

Weekly maintenance execution schedule:
      - Facilitate weekly scheduling with Production and Maintenance for resource     balancing to ensure job schedules meet the timing requirements of production.
      - Develop detailed weekly schedule for all maintenance crafts, including central support crafts. Develop 2 and 3 week look-ahead schedules.
      - Validate area crafts, central support crafts, equipment, and outside       resources/services availability.
      - Provide input into staffing changes that may be necessary based on historical trends and forecasts, including shutdowns, outages, and turnarounds.
      - Interface with Turnaround and Capital Project Teams to ensure coordination,         efficiency, and effectiveness.
      - Assists in identification of standard task lists and develops optimized plans for them.

Daily maintenance execution schedule:
      - Validate daily schedule (from weekly schedule) by conducting afternoon check-ins with production and others. Determine the status of current day's work and confirmation of next day activities.
      - Work with the Maintenance Gatekeepers to handle schedule breakers based on process needs and the current business environment.

Maintenance scheduling metric:
      - Collect data for daily and weekly schedule compliance, schedule breakers, overtime,  etc.
      - Monitor and track scheduling metrics and make recommendations for continuous improvements.

5.  Responsible for the custodianship of the CMMS - Ensures orderly and timely transition of work orders from the request stage to the “schedule ready” backlog. Ensures that equipment numbering for all equipment exists and is maintained. Develops a PM program for every piece of equipment, in conjunction with maintenance management. Maintains equipment history. Works with maintenance management to review the history trends and makes recommendations for improvements. Analyzes the backlog, ensuring all planned work is prioritized and backlog relief exists. Responsible for the integrity of the preventive maintenance database.

  1. Communication   -  Advises supervisors and Operations Manager of critical and continuing maintenance problems;  generate work instructions and maintain the database for repetitive and detailed jobs to reduce repair times and increase repair success. 
  1. Perform Analysis - Evaluate and analyze equipment history and predictive maintenance data and trends to assist in the anticipation of plant maintenance needs and prioritization and planning of work.
  1. Reporting - Recommends data gathering activities and report formats; determines reporting and analysis needs, and sets up and prepares special and periodic reports of maintenance activities; produces weekly schedules, charts, backlog reports for maintenance supervisors, and conducts weekly meetings for planning, scheduling, and coordinating.
  1. Track Activities and Projects - Stays abreast of the activities of engineering projects and uses this information in planning and scheduling work.
  1. Inventory Planning - Assists in the development of a warehouse plan for maintenance parts, supplies, materials and recommended inventory levels.
  1. Parts and Equipment Verification and Preparation - Verification of parts needed for completion of scheduled work; assembles the planned job package which contains: detailed work order(s); job plan detail by task; labor deployment plan by craft and skill; bill of material, acquisition plan – parts procurement; required permits, clearances, etc.; and prints, sketches, photos, special procedures, specifications, sizes, tolerances, and other technical references that the assigned crew is likely to have need for in job execution; tracks all equipment information, including spare parts and documentation; generate purchase request for non-stocked parts and tools to support the planned jobs; tracks all equipment information, including spare parts and documentation.
  1. Training and Equipment - Assists in identifying and recommending training needs, equipment, specifications, and standards to help maintain consistent maintenance practices throughout the District.

Minimum Qualifications

  1. Education/Experience – Requires nine months training beyond high school in a relevant trade and three years of experience in a relevant trade, or an equivalent combination of education and experience.  Driver’s license required.
  2. Specific Knowledge – working knowledge of facility systems, including plumbing, HVAC, electrical systems, building automation systems, roof systems and building structures
  3. Knowledge of Maintenance Function - thorough knowledge of methods associated with maintenance, repair, and operation of all building systems noted above; general knowledge of safety regulations and safe work practices
  4. Technical Understanding - ability to read, interpret, and understand drawings, specifications, sequences of operation, control drawings, and other technical data
  5. Attention to Detail - ability to maintain detailed and complete records of maintenance and repair activities
  6. Communication Skills - ability to communicate effectively, both verbally and in writing, to a wide range of persons
  7. Customer Service Skills – thorough understanding of modern customer service theories, practices and methods
  8. Managerial Complexity – must be able to successfully handle multiple tasks at once, and be able to determine appropriate priorities; must be able to make independent interpretations and make appropriate decisions that are in the best interest of the organization and that are consistent with the objectives of upper-management
  9. Computer Skills – must be proficient in the use of business application software, to include word processor, spreadsheet, and database programs; must be experienced in the use of a computerized maintenance-management software progra

Preferred Qualifications

Education/Experience: bachelor’s degree in a related field preferred plus a minimum of 2 years related experience; or related associate’s degree plus a minimum of 5 years full-time experience in facilities maintenance; or a minimum of 8 years full-time verifiable experience in facilities maintenance.

Proficient in TMA work order system

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Physical Facilities
  • Maintenance Planning Specialist
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter