Sr. Secretary (Reg FT) - Community College of Allegheny County in Pittsburgh Pennsylvania

Unfortunately, this job is expired as of 6/27/2015.

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Community College of Allegheny County

Pittsburgh, Pennsylvania

United States

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Detailed Job Description

Performs a variety of administrative secretarial duties for a major campus department or division, which may include preparation of complex correspondence, reports, advertisements and news releases, developing filing systems and other analytical assignments.  

Job Duties

1. Prepares complex correspondence, reports, advertisements, news releases and other documentation.
2. Develops and maintains complex filing systems for confidential materials.
3. Interfaces with students, faculty, staff and outside agencies to exchange information, provide policy interpretation and provide initial assistance in resolving complaints.
4. Arranges for conferences and special events which include preparing agenda, designing brochures and programs, advertising, overseeing registration and scheduling facilities and resources.
5. Compiles payroll for employees and part-time personnel; prepares and maintains budgetary and other financial information and investigates discrepancies.
6. Compiles data for contracts, audits, government requirements and college-side reports; performs related calculations and verifies work for accuracy and completeness.
7. Takes and distributes minutes of management meetings.
8. Performs other related duties as required or assigned.

Job Specifications

Communicate effectively and follow written and oral instructions. Accurately provide and record information, and compile reports. Failure to meet deadlines could result in rework or delay.

Education and Experience: High school education and coursework in secretarial science plus three years of relevant experience gained through previous job related training or education.

Certifications/Licensures: N/A.

Skill Requirements: Must be able to type 60 WPM and operate office equipment with speed and accuracy, including a personal computer and appropriate software packages. Operate equivalent, fax, copier, Dictaphone, and switchboard as needed. Should possess good communication, interpersonal and organization skills.

Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Ability to communicate effectively and follow written and oral instructions.

Salary Grade

E - $17.10  

Additional Information

As an applicant, please anticipate taking job specific tests that will be administered if selected for testing.

Current CCAC SEIU Staff: Please be sure to submit a completed Request for Internal Transfer or Promotion form. Also be sure to submit an up to date completed CCAC application online.

Equal Employment Opportunity Employer

The Community College of Allegheny County (CCAC) and its Board of Trustees are committed to the principle of equal opportunity in education and employment for all. College conforms to all applicable federal, state, and local laws and regulations relating to equal employment. The College CCAC does not discriminate based upon race, color, religion, national origin, ancestry or place of birth, sex, gender identity or expression, sexual orientation, disability, use of a guide or support animal due to disability, marital status, familial status, genetic information, veteran status, or age or use of a guide or support animal because of blindness, deafness or physical disability of any individual. Creating, supporting and sustaining a diverse community prepare our students to be effective in the world outside of CCAC.

The College also prohibits and will not engage in retaliation against any person who in good faith reports a violation of this policy, makes a claim of discrimination or harassment, provides information in an investigation of a potential violation of this policy, or otherwise engages in protected activity under the law. Questions may be addressed to

College conforms to all applicable federal, state, and local laws and regulations relating to equal employment.

Keyword Phrases

  • Student Development
  • Sr. Secretary (Reg FT)
  • Vision of diversity & inclusion
  • Learning-centered environment
  • Eight Pittsburgh-area locations
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter