Detailed Job Description
Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions.
Job Duties 1. Under direct supervision, performs general clerical accounting duties in of one of the following areas: Accounts Payable: Prepares invoices for payment; verifies codes, prices, approvals, and quantities; corrects errors; balances return and accrual accounts; researches discrepancies with vendors and college personnel; and processes, void, reissue, or place holds on checks.Busar/Student Accounts: Processes cash receipt and student account transactions; analyzes student accounts; researches and respond to related inquires and complaints; prepares paperwork for collections and reimbursements; and prepares and processes third-party billings.Payroll: Processes payroll forms; verifies wages, approvals, and codes; corrects errors; prepares journal entries; completes bank forms and requests for verification/record of employment earnings.Financial Aid: Processes student loans; verifies loan approvals; keeps apprised of changes in student status and notifies banks and the state capital; assists banks in locating students; initiates the pay-back of loans; responds to related inquiries and complaints; and maintains current knowledge of related federal and state regulations.
2. Prepares forms, reports, records, and correspondence; receives and responds to related mail, phone calls and other inquiries; maintains contacts and reconciles discrepancies with external parties.
3. Assists with reconciling accounts; posts, balances and codes data; prepares related records, logs and reports.
4. Performs other related duties as required or assigned.
Job Specifications Must be able to accurately process refunds, deductions and payments, invoices, vouchers and related forms and data. Error could result in financial loss and negatively impact the college's public image. Ability to undertake analytical assignments requiring judgement and initiative. Must be able to determine and take action to correct errors.
Education and Experience: High School diploma and six months to one year of job-related experience in accounting/financial bookkeeping operations or a high school accounting degree or equivalent combination of education and experience.
Skill Requirements: Working knowledge of computerized accounting systems, spreadsheet and word processing required. Must be able to type at the rate of 25 wpm and operate standard office equipment. Ability to accurately check manual calculations. Ability to understand and carry out verbal and written instructions.
Physical Requirements, If Applicable: Must be able to type 25 wpm for a two hour interval without interruption; able to sit without a break for up to three hours. Ability to communicate effectively and follow written and oral instructions.
Salary Grade C - $16.20
Additional Information Current CCAC SEIU Staff: Please be sure to submit a completed Request for Internal Transfer or Promotion form. Also be sure to submit an up to date completed CCAC application online.
As an applicant, please anticipate taking job specific tests that may be administered if selected for testing.
Equal Employment Opportunity Employer
The Community College of Allegheny County (CCAC) and its Board of Trustees are committed to the principle of equal opportunity in education and employment for all. College conforms to all applicable federal, state, and local laws and regulations relating to equal employment. The College CCAC does not discriminate based upon race, color, religion, national origin, ancestry or place of birth, sex, gender identity or expression, sexual orientation, disability, use of a guide or support animal due to disability, marital status, familial status, genetic information, veteran status, or age or use of a guide or support animal because of blindness, deafness or physical disability of any individual. Creating, supporting and sustaining a diverse community prepare our students to be effective in the world outside of CCAC.
The College also prohibits and will not engage in retaliation against any person who in good faith reports a violation of this policy, makes a claim of discrimination or harassment, provides information in an investigation of a potential violation of this policy, or otherwise engages in protected activity under the law. Questions may be addressed to email@example.com.
College conforms to all applicable federal, state, and local laws and regulations relating to equal employment.