Program Coordinator (MESA Program) - West Valley-Mission Community College District in Santa Clara California

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West Valley-Mission Community College District

Santa Clara, California

United States

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Detailed Job Description

The MESA Program (Math Engineering Science Achievement) is seeking a talented individual to fill the position of Program Coordinator.

Mission College is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the program director, the Program Coordinator will oversee, plan and organize the development of the program activities. These might include workshops, tours, scholarship search, mentorship program, conversational groups et. al. S/He will conduct workshops and make classroom and community presentations and act as a liaison in establishing a calendar of cultural events and activities. Activities will also include collecting and maintaining data. S/He will also work as part of the Program team.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of August 19, 2015. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Mission College campus, Santa Clara, CA.

We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 9-12 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

Any combination equivalent to:
1. Education – Four years of college with major coursework in a field related to the assignment;


2. Experience – Three years of increasingly responsible student or human services work involving public contact;


3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

  • Previous MESA program experience
  • Experience coordinating an educational student support program
  • Experience offering orientations, providing tutoring services and overseeing a MESA center.
  • Experience working with faculty who teach engineering, math and science.
  • Knowledge of college admissions, financial aid, scholarship, outreach and recruitment and academic and advising processes and procedures.
  • Experience compiling data and preparing reports.
  • Experience preparing budgets and monitoring program expenses.
  • Experience coordinating student events; including events designed to assist students with retention and transfer.
  • Experience delivering academic services aimed at improving academic, study and test taking skills where students are majoring in mathematical based fields.
  • Ability to work independently, assume responsibility and take initiative in carrying out assignments.
  • Strong writing and communication skills.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Conduct strategy meetings for calendar and program development.
  • Develop, organize and coordinate activities to meet student needs (including workshops, activities, tours, cultural events, support in applying for financial aid).
  • Recruit staff and faculty to run workshops/activities/tours/cultural events.
  • Attend program meetings
  • Perform recruitment, retention and tracking activities.
  • Develop, organize and coordinate Mentorship Program.
  • Develop, organize and coordinate a scholarship search program.
  • Develop and conduct retention workshops.
  • Serve on committees and work groups as requested.
  • Prepare and maintain database of students participating in program activities.
  • Train and provide work direction to student assistants and others as assigned.
  • Help organize and support student outreach for the program in the college.
  • Liaison with special needs programs at West Valley and Mission colleges and 4-year institutions.
  • Refer students to appropriate staff/faculty/program for support.
  • Oversee student information boards and activities, sign-up forms and reminder card system.

Knowledge and Abilities

Knowledge of:

  • Job search skills, resume writing, and interviewing techniques.
  • Public speaking and presentation skills.
  • College and community resources available to students.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.
  • Operation of microcomputer equipment and various software programs including word processing, database management, and spreadsheet computer applications software.
  • Record keeping techniques.
  • And skill in retention strategies for students who are low-income, first generation to college or disabled.

Ability to:

  • Plan, organize and conduct workshops, classroom presentations and special events.
  • Deliver oral presentations before students, faculty, staff and community groups.
  • Organize and coordinate a mentorship program.
  • Organize and coordinate a scholarship search program.
  • Communicate effectively both orally and in writing.
  • Serve as an advocate for the needs of the program and the program participants.
  • Train and provide work direction to student assistants and others as assigned.
  • Operate office equipment such as microcomputer, computer terminal, printer, calculator, copier and fax machine.
  • Prepare and maintain statistical records, reports, databases, files logs and lists using microcomputers and peripheral equipment.
  • Use word processing, spreadsheet and data base management computer software effectively.
  • Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
  • Plan, organize, coordinate and implement program activities.
  • Work independently with minimal supervision.
  • Establish and maintain effective and cooperative working relationships with others.
  • Handle multiple tasks simultaneously.

Salary and Benefits

  • Anticipated Hiring Range: $3,976–$4,328 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • Up to 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.
West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Program Coordinator (MESA Program)
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume