Alumni in Admission and Admission Events Specialist - Bates College in Lewiston Maine

Unfortunately, this job is expired as of 7/8/2015.

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Bates College

Lewiston, Maine

United States

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Detailed Job Description


A private, highly selective, residential college devoted to undergraduate study in the liberal arts, Bates is recognized for its challenging academics, inclusive social character and progressive tradition. Located in Lewiston, Maine, part of the second largest metro area in Maine, and 45 minutes northwest of Portland, Bates offers its employees both a quintessential liberal arts college campus to call home during the work day, along with the benefits of a nearby metropolitan center and the great outdoors.

The Office of Admission is looking for an Alumni in Admission Coordinator and Admission Events Specialist. This professional staff position will join an enthusiastic team who support the College’s efforts to recruit, select and enroll a highly talented and diverse cohort of students. The Alumni in Admission (AIA) program is the alumni volunteer arm of the Office of Admission. Bates alumni volunteers are charged with leading efforts to recruit and interview candidates in their geographic home/work regions. This position is responsible for the daily management of AIA, chiefly all coordination surrounding alumni interviews and college fairs represented by Bates alumni. In addition, the Office of Admission hosts several on and off campus events annually to engage prospective students and their families. The position is also responsible for many logistics related to these events, i.e. the details to make the event happen after the initial planning stages. Lastly, the position also provides as needed support for the Operations Team, especially during peak periods of data entry and application processing.


A. Alumni in Admission (AIA) Coordinator (1) responsible for maintenance of volunteer information for the Alumni in Admission program, (2) coordinates alumni interview assignments and involvement, (3) coordinates alumni staffing of college fairs, (4) manages databases to keep track of interviewing and college fair attendance.
B. Admission Events Specialist (1) works with fellow admission staff to execute on and off campus admission events, (2) liaises with Manager of Conferences & Events on logistics for events, (3) support event preparation such as communications about event, setup and day-of staffing.
C. Operations Team and Admission Office Support (1) use Banner and Hyperion databases, (2) provide special assistance to the Admission Senior Leadership, (3) represent Bates in the most positive manner with all customers such as alumni, prospective students, parents, College and office colleagues, (4) handle confidential information with tact and discretion, (5) maintain a “team” orientation and perform related tasks assigned by supervisor, (6) provide customer service and telephone/email support.


The successful candidate must be friendly, hard-working and organized. They must also have positive energy, a commitment to diversity, and strong communication skills for frequent correspondence via email and telephone. The candidate should also enjoy spending time communicating with alumni of Bates, high school counselors/personnel and prospective students and families. Traits we highly value in the Office of Admission, and at Bates, include curiosity, creativity, flexibility and a commitment to collaboration and the larger team.

Application Instructions

Please submit a cover letter, resume and contact information for three professional references.  A review of applications will begin immediately and until the position is filled.

This position requires successful completion of a pre-employment background screening.

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Keyword Phrases

  • principles of human dignity and diversity
  • one of the nation’s leading liberal arts colleges
  • Maine’s second largest urban area
  • Academic Administration
  • Admissions & Enrollment / Recruiting
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter