Administrative Assistant - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 6/25/2015.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

JOB ID:  976 - SATSS - FT

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.


Serve as Administrative Assistant for academic department.  Acts as informational resource to staff; investigates and resolves problems or difficulties related to area of assignment and expertise; assists staff, faculty, and students as needed; answers inquiries and provides answers/information internally and externally; oversees schedule and supervision of one office staff member; assists in the enforcement of policies and procedures; gathers and analyzes statistical information regarding department's programs and activities and produces reports; hires and gives direct supervision to student office employee and approves bi-weekly payroll for all student employees in the department; acts as main departmental contact for recruiting and admissions and schedules appointments as necessary; provides admission reports to Chair as needed; orders textbooks for all faculty members each term by the given deadline; oversees subscribers of the dept. listserv and approves all outgoing messages; acts as Building Point of Contact for CPA and HIS; enters each semester course offerings and makes changes/corrections as needed through Banner (Administrative Offices); processes appropriate form to hire/pay temporary full-time faculty, adjunct faculty, guests artists, current faculty teaching winter/summer term(s); orders all keys for dept. and dispenses all production key rings and monitors the return of these keys; various other administrative duties as needed.

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience or an equivalent combination of education and expertise. 

Preferred Qualifications

Knowledge of computers and various standard office procedures and equipment

Knowledge of and experience with various Miami University institutional and unit policies, procedures, and processes; working knowledge of Excel, Word, gmail, google documents, Banner and Bannerweb, Kronos, MINE, HireTouch

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Theatre
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter