Detailed Job Description
Under the supervision of the Executive Director of Grants, the Associate Director of Grants Management directs and manages the Grants Management Team that is responsible for fiscal management and regulatory compliance for grant funded programs. This position is responsible for management of grant funds and financial reporting and analysis, as well as managing other higher level accounting tasks including but not limited to financial data analysis, reconciliations, payroll responsibilities and budget assistance.
- Responsible for the post award financial and accounting functions for grants, in accordance with federal/state regulations, generally accepted accounting principles, and grant policies/guidelines;
- Oversees grant billing, receivables and draw-down as appropriate;
- Establishes standards for audit ready files for individual grants in accordance with the unique terms and conditions of each grant, directs the maintenance of active grant fiscal files, and ensures the proper archiving of fiscal records as required by funding agencies.
- In collaboration with the Comptroller, ensures that all financial, ethical and regulatory aspects of grants management are fully consistent with College accounting policies, procedures, systems and internal controls.
- Collaborates with College deans, directors and faculty in the fiscal and compliance administration of grant-funded programs. Provides training and guidance in managing grant budgets, spending grant funds and completing financial and compliance reports.
- Provides institutional leadership in establishing, writing and implementing college policies, procedures and standards for regulatory compliance and fiscal administration of grant-funded programs.
- Acts as the institutional fiscal liaison to multiple funding agencies for contract/budget amendments, institutional oversight and supervision of program monitoring and grant audits.
- Takes leadership in identifying and organizing college-wide efforts to keep pace with new or changing regulatory compliance issues that may impact availability of funding and reimbursement.
- Takes part in creating and reviewing College wide policies and procedures and continuous workflow improvements.
- Assists in preparation of audit support for the College's annual grant audit and other grant audits, and provides supporting documentation to external auditors;
- Sub-recipient Monitoring?Creates policies, procedures and standards to ensure grant funds that pass through the College to outside agencies are accounted for in relationship to contract terms and conditions, directives from the awarding agency, and College policies and procedures. Conversely, the Associate Director works with outside agencies that are monitoring the College as a sub-recipient.
- Oversees preparation and submission of grant financial management and compliance reports, in coordination with Grant Management staff, grant directors and coordinators.
- Directly supervises the activities and performance of Grant Management staff. Supervision may also include contractors or part-time staff working on fiscal or compliance aspects of grant-funded projects. Responsibilities include training employees; planning, assigning, and directing work; and appraising performance.
- Minimum Bachelor's degree in Accounting or related field, Master's Degree or post-baccalaureate credential preferred.
- At least three years full-time accounting experience in a high functioning accounting office.
- Experience managing multi-year budgets totaling more than $1 million, on-line payment management systems, and staff supervision.
- Experience monitoring regulatory compliance in accordance with the federal register, federal codes and OMB circulars.
- Strong accounting, re conciliation and problem-solving skills.
- Demonstrated leadership ability.
- Excellent communication, interpersonal and analytical skills.
- Ability to manage and prioritize multiple tasks and meet ongoing deadlines.
- Experience in higher education preferred.
- Familiarity with Ellucian accounting software, PeopleSoft and MMARS (Massachusetts Management, Accounting and Reporting System) preferred.
- Proven ability to work with a diverse faculty, staff and student population
Bunker Hill Community College is a multi-campus institution with vibrant, urban campuses in Boston, Massachusetts, in nearby Chelsea, Massachusetts, and at three satellite locations in the Greater Boston area. Recently re-certified as a Leader College by Achieving the Dream, BHCC is part of the Massachusetts public higher education system, which includes 15 community colleges. Founded in 1973, BHCC is the largest community college in Massachusetts, serving more than 14,000 students each semester across all modes of instruction. The College offers more than 100 certificate and degree programs that prepare students to enter four-year institutions or to enter the workforce prepared for better and more highly skilled jobs. Sixty-seven percent of students are people of color and more than 50 percent are women.
We are looking for individuals aligned with our institutional values of access and success, excellence and innovation, economic and social justice, inclusiveness and equity, civic engagement and service, kindness and respect, and accountability and transparency. Individuals with a dedication to a dynamic educational environment, investment in the social and economic well-being of all, and belief in student-centered learning in an engaging, supportive environment are sought to fill the following position.
Salary Range: $69.000.00-$73,000.00
Effective Date: To Ensure Consideration All Application Materials Must Be Received By May 28, 2015.
Submit Cover Letter and Resume Addressing the Required Qualifications to: www.bhcc.mass.edu/employment. Fax transcript files to (617)-228-3328.