Part Time Staff Assistant - 7.5 hrs/week, Non benefited - Greenfield Community College in Greenfield Massachusetts

Unfortunately, this job is expired as of 5/16/2015.

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Greenfield Community College

Greenfield, Massachusetts

United States


Detailed Job Description

Job Description:


Under the direction of the Project Manager, Department of Labor Guided Pathways to Success in Science, Technology, Engineering and Technology (DOL GPSTEM) grant. Responsible for clerical support for grant administration and reports. Assists with student questions and concerns, helps prepare materials for GPSTEM programs, prepares mail and outgoing correspondence, assists with notifications and posting of information related to events, records minutes during staff and related meetings, operates office machines and equipment including computers, answers telephones, provides basic accounting functions for budget monitoring, prepares contracts for outside vendors and performs related work as required.



  • Files material such as correspondence, reports, applications, etc.;
  • Answers telephone calls and provides routine information related to the college and unit events;
  • Prepares standardized forms and requisitions including contract paperwork;
  • Oversees basic accounting for budget expenditures related to GPSTEM programs;
  • Receives and distributes mail;
  • Retrieves records from electronic and paper files to assist with planning and reporting;
  • Posts information to logs or records in excel,  databases, shared drives, and the web;
  • Uses office technology and related processes to perform variety of assigned tasks;
  • Reviews forms, lists, documents, correspondence or applications for accuracy and completeness;
  • Performs typing functions;
  • Maintains records;
  • Answers inquiries relative to laws, rules, regulations, policies and procedures appropriate to department and college activities;
  • Makes calculations according to prescribed formulae for the purpose of processing documents;
  • Schedules or arranges conferences, meetings, appointments, etc. for department staff using outlook or doodle;
  • Notifies appropriate parties of information, schedules, deadlines, and events;
  • Supports on-the-job training of work-study and intern students assigned to the office;
  • Proofreads typed materials;
  • Composes drafts of correspondence for routine letters, print notifications,  and e-mail communications
  • Establishes and maintains appropriate professional boundaries with students
  • Assists with all aspects of event coordination and management for GPSTEM programs
  • Monitors student use of  program space and contributes to mutual respect with program partners
  • Records and distributes minutes at staff  meetings
  • Assists with marketing materials
  • Assists with maintenance of GPSTEM program and related websites
  • Assists with room reservations, publicity requests and catering orders for co-curricular programs
  • Posts event materials


  • Knowledge of the English language including proper grammar, punctuation, spelling, word meaning and word usage;
  • Ability to understand, apply and explain the laws, rules, policies and procedures governing assigned unit activities;
  • Ability to read, write and comprehend the English language;
  • Ability to give and follow written and oral instructions;
  • Ability to assemble items of information in accordance with established procedures;
  • Ability to work accurately with names, numbers, codes and symbols;
  • Ability to operate specialized office machines and equipment, such as computers using Microsoft Office applications such as Word, Excel, and Outlook
  • Familiarity with web editing   
  • Ability to file material in accordance with standard filing procedures;
  • Ability to maintain accurate records;
  • Ability to communicate effectively in oral expression;
  • Ability to establish and maintain harmonious working relationships and deal tactfully with others; Comfort and ability to engage in professional communication between program and a variety  professional affiliating agencies.
  • Knowledge of clerical office practices and procedures;
  • Skill in operating general office machines and equipment;
  • Ability to perform arithmetical computations with speed and accuracy;
  • Applicants must have at least three years of full-time, or equivalent part-time, experience in office work


  • Strong skills with Microsoft Office applications including MS Access
  • Strong skills with BANNER software application;
  • Ability to multi-task in a busy working environment;
  • Demonstrated experience in working successfully with students of diverse backgrounds;
  • Associate or Bachelor degree in a related field

Greenfield Community College is located in the beautiful and historic Pioneer Valley of western Massachusetts, between the foothills of the Berkshire Mountains and the fertile farmland of the Connecticut River watershed. GCC is a public community college of approximately 2,200 students. Known for the caring and supportive attitude of the faculty and staff, and for the broad support it enjoys from the surrounding community, the college is fully accredited by the New England Association of Schools and Colleges. In addition to a strong Liberal Arts focus, the College offers a wide variety of innovative and successful programs including Gender and Women's Studies, Fine Arts, Nursing, Renewable Energy, and Outdoor Leadership, as well as varied learning environments, from traditional classrooms, to distance learning, peer tutoring, one-on-one faculty-student advising, workforce development, and learning communities that cater to specific needs and interests. Close to fifty percent of Greenfield Community College students transfer to four-year colleges, and it is Smith College's largest source of community college transfer students. Much of the College has recently undergone a multi-million dollar renovation that sets the stage for future developments in learning. Greenfield Community College actively encourages and provides opportunities for leadership and professional development.

Keyword Phrases

  • Workforce & Community Education
  • Beautiful & Historic Western Massachusetts
  • Intentional and ongoing reflection of diversity
  • Works closely with business and community partners
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter
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