Administrative Specialist II - Iowa State University in Ames Iowa

Unfortunately, this job is expired as of 5/28/2015.

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Iowa State University

Ames, Iowa 50011

United States

Similar Opportunities Exist in the Following Categories

Detailed Job Description

University TitleAdministrative Specialist II - 1051
Pay Grade32
SalaryCommensurate with qualifications
Base of EmploymentP - P&S
Job CategoryProfessional and Scientific
Pay FrequencyMonthly

Posting Details

Posting Number50155P
Working TitleAdministrative Specialist II
Advertised Employing DepartmentBiomedical Sciences
Appointment TypeProfessional & Scientific - Continuous
Proposed Start DateJune 1, 2015
Proposed End Date or Length of Term 
Number of Months Employed Per Year12
Full or Part TimeFull-Time
Summary of Duties and Responsibilities

The Department of Biomedical Sciences (BMS) in the College of Veterinary Medicine (CVM) at Iowa State University is seeking qualified applicants for an Administrative Specialist II. The position assists the Chair of the Department of Biomedical Sciences (BMS) with daily administrative functions, and performs professional level duties in support of administrative, academic, and research departments. The position will supervise the management of an annual departmental budget, supervise the maintenance of the state and federal budgets (teaching and research), totaling approximately 16 million dollars. Additionally, the Administrative Specialist administers decisions regarding policies and procedures and will manage principles as they pertain to personnel, procurement, supervision, and accounting/budgetary controls. The position will serve as liaison between Chair, faculty, staff and other administrative units and will not only supervise the effectiveness and productivity of the departmental office staff, but also supervises, assists in hiring, training and evaluating office personnel. Most importantly, the position provides departmental tenure-track faculty (25), non-tenure track faculty (5), P&S and merit staff (15), postdoctoral research associates (12), graduate students (42), non-thesis graduate students (30), joint/courtesy faculty appointments (13) and collaborators (12) of various ranks, disciplines, and diverse personalities with efficient and prompt assistance for their teaching and research performance. The successful candidate will possess excellent oral and written communication; decision-making skills; excellent computer skills; the ability to skillfully manage multiple deadlines; and the ability to work with a diverse group of individuals. The ability to use independent judgment, reasoning and discretion in confidential matters are necessary to be successful in the position.

Required Education and Experience

Bachelor’s degree and 1 year of related experience; OR a combination of related education and/or experience totaling 5 years. Experience must be at a comparable level and directly related to the duties of this position.

Supplemental Required Education and Experience 
Preferred Education and Experience

Bachelors degree in Accounting, Business, Management or related field or Master’s degree in related field.

Supervisory experience.

Experience which demonstrates knowledge of Iowa State University administrative policies, such as, human resource functions.

Additional years of administrative support experience.

Budget experience.

Experience with Microsoft products such as Word, Excel, PowerPoint, Access, and Outlook.

Experience with hiring international faculty or staff.

Location (if other than Ames) 
Additional Information 
Department Contact NameLinda Erickson
Department Contact Phone515-294-2441
Department Contact
Department/Unit Websitewww.
Application Instructions

To apply for this position, please click on “Apply to this job” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
3) Contact Information for Three References

If you have questions regarding this application process, please or call 515-294-4800 or Toll Free: 1-877-477-7485.

Special Instructions Summary 
Guaranteed Consideration Date05/06/2015
Pre-Employment Screening

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law,ISU policies/procedures, and may include the completion of a background check.

Quick Link
EO Statement

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status, and will not be discriminated against. Inquiries can be directed to the Director of Equal Opportunity, 3350 Beardshear Hall, (515) 294-7612.

Required Licensure(s)/Certification(s)

Preferred Licensure(s)/Certification(s)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe any supervisory experience you have.

    (Open Ended Question)

  2. * Please describe your experience with administrative policies, such as, human resource functions.

    (Open Ended Question)

  3. * Please describe your experience working with budgets.

    (Open Ended Question)

  4. * Please describe your experience working with Microsoft Office.

    (Open Ended Question)

  5. * Please describe your education or experience which demonstrates knowledge of international hiring policies.

    (Open Ended Question)

  6. * Where did you first learn about this vacancy?
    • ISU Employment Opportunities Website
    • ISU Employee
    • Website
    • Placement Office
    • Trade Journal
    • Newspaper
    • Other
  7. Please indicate which specific website, placement office, trade journal, newspaper, or other resource influenced you to apply for this position.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Letter of Application/Cover Letter
  3. Reference Contact Information
Optional Documents

Keyword Phrases

  • Administrative
  • Staff
  • Specialist
  • Office
  • Professional and Scientific
  • Accounting
  • Business
  • Management
  • Budget
  • Supervisor
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Commensurate with Experience
Type of School:Research University
Application Requirements: CV/Resume