Coordinator of Transfer Credit Evaluation - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID 690

Serves as a member of the leadership team in the Office of the University Registrar.  Directly responsible for managing and enhancing all processes within the Office of the University Registrar for Transfer Credit Evaluation/Articulation coordination.  Responsible for monitoring and maintaining database (Banner and degree audit) applications pertaining to student records and transfer evaluation/articulations.  This professional registrar position is responsible for ensuring accuracy of student academic transfer credit records.


Directs workflow and assigns tasks to the Office of the University Registrar support staff.  Has significant input in performance evaluations of staff responsible for transfer credit evaluation processes.

Provides guidance to faculty, department/division administrators, and students on all campuses to facilitate accurate and appropriate transfer credit evaluations and articulations.

Develops and disseminates ongoing reports and communications.  (e.g., XML transcripts, posted transfer work, AP notifications)

Manages the AP process for all campuses, including interface with College Board, score importation into Banner and application of AP credit, student and divisional notification.

Manages the maintenance of University articulation tables for all campuses, including building all new articulations, and troubleshoots and resolves articulation issues. 

Develops and administers the cycle and process for review of articulations that may be outdated and no longer applicable.

Trains staff and oversee transfer evaluation processes for all campuses.

Implements and manages the transfer credit appeal process for the University.

Serves as University Registrar Office liaison to all academic departments for transfer credit approvals.

Ensures that transfer evaluations/articulations meet state of Ohio mandates and University policy.  Communicates and ensures compliance with mandates and policy across the University.

Assists in development of and coordinates the process for unofficial transfer credit evaluations and notifications for admitted and non-matriculated ACE/ELC students.

Coordinates testing of Banner,  DARS, and the XML and AP importation applications for upgrades, enhancements, production issues.

Evaluates highly complex international transfer credit for all campuses.

Other duties as assigned.

Minimum Qualifications

Bachelor’s degree plus two years’ Miami experience, or equivalent combination of education and Miami experience, with increasing responsibilities.  Must possess strong analytical, problem-solving, and communication skills congruent with collaborative management style.  Experience in Miami’s working version of Ellucian Banner student information system.  Solid experience articulating transfer work through a degree audit system, preferably Ellucian Banner/DARS.  Experience in a Registrar’s Office including functions and practices.  Experience working within a team environment.  Any equivalent combination of education and/or Miami experience providing the knowledge/skills/abilities listed above may be substituted.



Preferred Qualifications

Knowledge of Student Information Systems, Microsoft Office (especially Excel and Microsoft Word), University policies, federal and state regulations, data analysis, effective oral and written communication.

Knowledge of Ellucian Banner SIS, College Source Suite of Products (TES, DARS) strongly preferred.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • University Registrar
  • Coordinator of Transfer Credit Evaluation
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Registrars
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter