Scholarship Coordinator - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 6/10/2015.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID 444

This staff member reports to the Associate Director and is responsible for coordinating and ensuring compliance in the awarding of nearly $5,000,000 in University departmental scholarship awards.  This position provides daily updates to over 80 University departments and over 20 outside organizations on scholarship criteria and fund management. This staff member will complete routine and complex administrative tasks such as bulk mailings, completing projects, and preparing reports.


  • Coordinates the awarding and processes nearly $5,000,000 of departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 700 department scholarship accounts to ensure compliance.  The staff member is also responsible for executing internal audits of University scholarship awards to ensure compliance.
  • Coordinates the development of an annual report on University scholarship expenditures for University Advancement, the Provost and College Deans
  • Acts as liaison with over 80 University departments and 20 outside organizations regarding the awarding of University scholarships
  • Responsible for processing over $250,000 in awards each year for the Paper Science & Engineering Foundation
  • Responsible for processing over $1,000,000 in summer scholarships for graduate students
  • Coordinates bulk mailings to University departments and outside organizations
  • Responsible for processing requisitions for scholarships, fellowships, and stipends
  • Responsible for maintaining various files, including student and scholarship files.  This responsibility includes record retention as well as general maintenance and care
  • Develops and maintains department policy and procedures related to the administration of scholarships
  • Assists students, parents, faculty, and staff with financial aid questions including scholarship eligibility and status
  • Functions as back-up for other scholarship staff when they are unavailable.  This includes, but is not limited to, working with the following programs: Transfer and International scholarship awarding, Byrd Scholarships, Air Force/Navy ROTC scholarships, Go Army Scholarships, Ohio National Guard Scholarships, Third party billings, and fee waivers.
  • Performs other duties as assigned

Minimum Qualifications

Required qualifications include a bachelor’s degree or equivalent work experience with three years’ experience in a financial aid or equivalent office. Requires strong communication skills, excellent interpersonal, organizational and planning skills, proven customer service skills, excellent data entry, effective presentation skills, and the ability to work cooperatively with others. Attention to detail, accuracy and problem solving skills are very important. 

Preferred Qualifications

Desired qualifications include knowledge of financial aid and experience with the Banner system.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Student Financial Assistance
  • Scholarship Coordinator
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Financial Aid
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter