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Under general departmental direction, oversee the operation of the purchasing system in Accounts Payable, which includes using the purchasing computer system to order, receive, and pay for goods and services and the entire process of paying invoices from Purchase Orders; oversees, coordinates, and performs the payment process on Purchase Orders; coordinates auxiliary accounts and utilities for approximately 200 departments and offices; responds to and prepares check request; reviews all records and communicates with the vendors; the Purchasing Department, Receiving Department, and individual departments to meet purchase order specifications and to ensure timely payment of invoices; organizes and maintains accurate bookkeeping and accounting control records; handles and interprets vendor and departmental inquiries; assists with various office duties; and performs other duties as assigned.
High school diploma and two years experience or a combination of post high school education and experience equal to two years.
Graduation from an accredited institution with an associate’s degree in Business, Accounting, or a closely related field and one year of experience related to the summary of duties; or any combination of education and/or experience and/or experience as described above totaling three years.
Knowledge of basic accounting and record keeping processes and procedures.
Knowledge of monies control and security.
Skill with office equipment, computers and computer software (e.g., Excel, Word, etc.).
Ability to meet and deal with the public.
Ability to follow instructions.
Ability to communicate effectively to a diverse group or individuals.
Interpersonal, problem-solving and decision-making skills.
Under “Reference’s Letter” please list a minimum of three contacts. References may be contacted at some point during the screening and selection process.
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