System Bursar - Adler University in Chicago Illinois

Unfortunately, this job is expired as of 4/17/2015.

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Adler University

Chicago, Illinois 60602

United States


Detailed Job Description

Adler University is the leading academic institution advancing socially responsible practice, healthy communities, and a more just society.  Adler University was founded on an important idea: Our health resides in our community life and connections. This is what drives our groundbreaking curricula and commitment to social responsibility, from our campuses in downtown Chicago and Vancouver and through Adler Online. We work with those courageous enough to want to change the world.  Our doctoral and master's programs—many of them nationally recognized in fast-growing fields—prepare students to lead social change in the fields of psychology and mental health, criminal justice and public safety, business, public policy, and advocacy.   

We are committed to quality through continuous process improvement and personal accountability.  As a result, we seek professionals, who embrace life-long learning, present proactive solutions and drive results to support social responsibility from the classroom to the community. 

The System Bursar is responsible for Student Accounts for the Chicago campus and the new Global campus for online degree programs.  The System Bursar supervises a Student Account Advisor and a new Student Accounts Coordinator to be recruited in the next academic year.          

Job Responsibilities              

  • Charges & Payments
    • Runs the entire billing process for Chicago and global students, which includes collaborating with department chairs to finalize tuition and fees, setting up billing tables, accurate student billing, processing waivers as requested
    • Reconciles student accounts balances
    • Produces and distributes students’ statements of account
    • Manages institutional relationship and administers sponsored billing for all military branches (Veterans, Army, Navy, Department of Aviation, Vocation Rehabilitation)
    • Resolves payment processing issues with Official Payments
    • Reviews individual accounts for Global students for possible application of institutional drop policy
  • Collections
  • Reconciles NSF check and initiates corrective action from students
  • Generates monthly A/R aging report, detailed by student
  • Places and administers financial holds on delinquent students’ accounts and facilitates timely resolution of delinquencies
  • Sets up payment plans and collects repayment schedules from students
  • Manages Adler’s relationship with collection agencies for both Chicago and Global students
  • Prenotes students for electronic deposit
  • Applies all financial aid disbursements to students’ accounts
  • Initiates requests for student refund checks
  • Responsible, with school’s Financial Aid Officer, for school’s compliance with federal student loan regulations
  • Produces 1098T forms by January 31 of each calendar year for tuition payments made by students in prior calendar year
  • Runs periodic reports for the CFO
  • Creates and maintains procedures for student accounts in the new Global campus
  • Other Duties as assigned
  • Financial Aid disbursements and check requests
  • Other responsibilities

A successful candidate for this position will possess the following characteristics:

• Bachelor's degree in Business, Accounting, Finance or Higher Education
• 5 years of experience as a Bursar or related role in a higher education institution
• Candidates with Datatel/ Ellucian Colleague will be given first consideration.
• Supervises Cashier and Student Accounts Coordinator for both Chicago and Global (online) campuses
• Customer-service orientation and excellent communication skills
• Expertise in Excel, including working knowledge of pivot tables, filters, and lookups
• Successful experience as a member of collaborative teams
• Experience with handling cash and other forms of point-of-sale payment
• Strong numbers and/or accounting background; attention to detail required
• Experience with financial aid is a plus.
• Self-starter capable of working in a fast-paced, demanding environment

Note: The selected candidate will undergo a background check, which includes a credit check.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. Adler University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.

Keyword Phrases

  • bursar
  • higher education
  • collections
  • Colleague
  • Ellucian/Datatel
  • student accounts
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: At least 5 years
Level of Job: Supervisor
Salary: Commensurate with Experience
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter