Detailed Job Description
Under the direction of the Chief of Police, performs administrative work in support of police operations, functions and programs and performs the full range of administrative support services for the Chief and other police personnel.
Commonwealth of Massachusetts Human Resources Division Classification Specification for Administrative Assistant II may be obtained at the Human Resources Office or at: http://www.mass.edu/forinstitutions/humanresources/classspecshrd.asp
- Observes strict confidentiality in maintaining restricted information, files, and records.
- Arranges meetings and schedules appointments for the Chief of Police.
- Establishes and maintains close working relationships with outside police departments, community organizations, and students, faculty, and staff.
- Gathers data, prepares reports and budgets; generates and maintains internal affairs and use of force records and reports; reviews existing administrative and initiates or recommends improvements; types drafts of policies and procedures for review by the Chief or other administrative staff.
- Maintains and updates all department personnel records; serves as liaison with Human Resources regarding personnel matters.
- Maintains all records including but not limited to paper ticket filing system, collects, submits and processes check payments for parking violations using fast track system and proper check processing through the Business Office.
- Assists with set up of the in-person appeal process and mails out the appeal determinations from the appeal officers. Maintains and distributes faculty and staff parking permits. Maintains office supplies.
- Answers telephone to provide information about police programs, activities, or events to the college community, and/or other agencies; screens calls and determines proper referral; prepares response letter for the Chief of Police and other department personnel; prepares letters in response to public complaints; maintains administrative and special operations calendar and schedules appointments.
- Develops and maintains computerized spreadsheets and databases to enter information and generate reports; may produce, revise, or refine formal presentation materials using presentation software.
- Creates request for purchasing using the college on-line system.
- Schedules overtime and detail coverage for police and security officers.
- Works with the college's event staff to ensure proper coverage and reserve spaces.
- Assists in the supervising of any work study staff.
- Assists with the on-line training of the designated campus security authorities.
- Keeps the Chief of Police informed of pertinent incoming information
- Three years of full-time or equivalent part-time experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management
- An Associate's or higher degree with a major in business administration, business management, or public administration may be substituted for a maximum of two years of the required experience
- Experience with managing and preparing budgets and processing confidential matters
- Proven ability to work effectively with a diverse faculty, staff and student population
- Ability to communicate effectively both orally and in writing
- Bachelor's degree in criminal justice or law enforcement
- Extensive knowledge of Ellucian Colleague
- Knowledge of current Commonwealth payroll and Time Card Management Systems
- Knowledge of Massachusetts Special State Police Powers and other governing requirements pertaining to the Campus Police Officer specification classifications.
- Experience working in a community college or other higher education environment
- Notary Public
Bunker Hill Community College is a multi-campus institution with vibrant, urban campuses in Boston, Massachusetts, in nearby Chelsea, Massachusetts, and at three satellite locations in the Greater Boston area. Recently re-certified as a Leader College by Achieving the Dream, BHCC is part of the Massachusetts public higher education system, which includes 15 community colleges. Founded in 1973, BHCC is the largest community college in Massachusetts, serving more than 14,000 students each semester across all modes of instruction. The College offers more than 100 certificate and degree programs that prepare students to enter four-year institutions or to enter the workforce prepared for better and more highly skilled jobs. Sixty-seven percent of students are people of color and more than 50 percent are women.
We are looking for individuals aligned with our institutional values of access and success, excellence and innovation, economic and social justice, inclusiveness and equity, civic engagement and service, kindness and respect, and accountability and transparency. Individuals with a dedication to a dynamic educational environment, investment in the social and economic well-being of all, and belief in student-centered learning in an engaging, supportive environment are sought to fill the following position.
Shift: Monday-Friday 8:30a.m.-4:30p.m.
Closing Date: March 26, 2015
Submit Cover Letter and Resume Addressing the Required Qualifications to: www.bhcc.mass.edu/employment. Fax transcript files to (617)-228-3328.