Executive Assistant - Adler University in Chicago Illinois

Unfortunately, this job is expired as of 3/31/2015.

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Adler University

Chicago, Illinois

United States

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Detailed Job Description

Adler University is the leading academic institution advancing socially responsible practice, healthy communities, and a more just society.  Adler University was founded on an important idea: Our health resides in our community life and connections. This is what drives our groundbreaking curricula and commitment to social responsibility, from our campuses in downtown Chicago and Vancouver and through Adler Online. We work with those courageous enough to want to change the world.  Our doctoral and master's programs—many of them nationally recognized in fast-growing fields—prepare students to lead social change in the fields of psychology and mental health, criminal justice and public safety, business, public policy, and advocacy.    We are committed to quality through continuous process improvement and personal accountability.  As a result, we seek professionals, who embrace life-long learning, present proactive solutions and drive results to support social responsibility from the classroom to the community. 

Reporting to both the Chief Financial Officer and the Executive Dean of the Global Campus, the Executive Administrative Assistant provides daily operational and administrative support.  This individual will rely on excellent organizational skills and the ability to effectively handle multiple priorities.  These functions will require confidentiality, initiative, and sound decision-making.  Additionally, this position will exercise independent judgment, escalating serious or unique problems to higher levels.

Primary Responsibilities:  

  • Serves as the first point of contact with internal and external stakeholders for the CFO and the Executive Dean.  Exercises professionalism, discretion, and good judgment at all times
  • Manages calendar and travel schedule
  • Prioritizes and responds to emails 
  • Drafts correspondence, reports, and presentations
  • Responds to and screens phone calls using discretion and initiative
  • Ensures hospitality for outside guests in meetings, appointments, and accommodations
  • Organizes and maintains paper and electronic files
  • Interacts with department personnel and executive staff
  • Performs special projects of a highly confidential and highly skilled nature
  • Conducts research and disseminates information to internal and external parties 
  • Sorts, prioritizes, organizes and distributes mail
  • Some analytical duties as required
  • Performs other duties as assigned
   Secondary Responsibilities:  
  • Support other direct reports of CFO and Executive Dean as time allows
  • On occasion, covers front desk during receptionist’s absences for a few hours at a time


  • Bachelor’s Degree required
  • Five years of successful administrative experience providing support to executive management
  • Intermediate level computer skills, must be proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Excellent time management and organization skills.  Ability to prioritize and take initiative to accommodate work flow
  • Ability to work with high energy in a fast paced environment
  • Ability to work independently and as a member of a team
  • Excellent interpersonal skills required, with the ability to interact with all customer groups – staff, faculty, visitors, Board of Trustee members, and the community at large
  • Excellent verbal and written communications skills
  • Must be able to meet deadlines and handle multiple priorities
  • Flexible and cooperative in working on teams with attention to detail
  • Accurate typing and data entry skills

 Preferred Qualifications:

  • Experience in a higher education setting

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. Adler University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.


Keyword Phrases

  • executive assistant
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Commensurate with Experience
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume