Clerkship Administrator - Quinnipiac University in Hamden Connecticut

Unfortunately, this job is expired as of 3/19/2015.

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Quinnipiac University

Hamden, Connecticut 06518-1908

United States


Detailed Job Description

The clerkship administrator reports to the part-time physician clerkship director and senior associate dean of education in managing all aspects of medical student education that occur during core and elective clinical experiences known as clerkships. In the Clerkship Director’s absence the administrator is responsible for the day to day implementation of clerkship policy, the clerkship’s educational program, and assessment methodologies. The administrator acts as a student advisor and advocate for the clerkship.  The administrator is also the primary link between the clerkship director, and students, off-site faculty (in our hospital and office-based affiliates) and medical school administrative staff and is responsible for building and maintaining strong, functional relationships with faculty, students, staff and administration. 

About the Frank H. Netter School of Medicine:

Quinnipiac’s vision for the Netter School of Medicine is to create a learning community where the faculty’s primary mission is to teach, where diversity and inclusivity are paramount and where cultural competence, social engagement and stewardship are viewed as fundamental to the profession of medicine.  The focus at Netter is on Primary Care and the need to train physicians who can connect with patients, provide superb clinical care and understand healthcare delivery from a systems perspective.  We welcomed our first class of students in August 2013.


The School of Medicine is presently going through the accreditation process with the LCME (Liasion Committee for Medical Education) which is recognized by the US Department of Education as the reliable authority for accreditation of medical education programs leading to the MD degree. 

About Quinnipiac University:

Quinnipiac University is a thriving private university with 6,500 undergraduate and 2,500 graduate students, located in Hamden, Connecticut, approximately 90 minutes from New York City and two hours from Boston. Consistently ranked among the best universities by U.S. News & World Report and recently named one of the 2013 Great Colleges to Work For by The Chronicle of Higher Education, Quinnipiac offers 58 undergraduate majors and 20 graduate and professional programs, including those leading to degrees in both law and medicine. At the core of Quinnipiac is its commitment to teaching and collaboration. Quinnipiac fosters partnerships among students and with faculty; it is a spirited, welcoming campus.


Operational Management- Functioning independently the administrator is responsible for the day to day management of the Clerkship Program, This includes faculty and staff training, managing student assignments, and assignments , approval of all program expenses, and ensuring compliance with all University  and site hospital policies and procedures.  Overall the Clerkship administrator is responsible for operational management of the clerkship.
Educational program curriculum – Must become well-versed in understanding the LCME standards for medical school program evaluation; develop and ensure a database for numerical and narrative information; update clerkship learning objectives and goals; serve as a member of the clerkship committee; and draft LCME documents related to a given clerkship.
Educational program assessment – make site visits to various clinical affiliates; identify and develop resources for student assessment; assist director in setting grading and assessment policies; prepare evaluation summary for each student; maintain databases related to individual student assessment and clerkship evaluations by students.
Educational program management – maintain databases and in particular become an expert user of our curriculum management, calendaring and assessment platforms; map clerkship curriculum and undertake preliminary analyses (determine strengths, weaknesses) and provide responses to requests by committees and individuals that manage the curriculum; map clerkship curriculum and undertake preliminary analyses and provide responses to requests by accreditation bodies.
Medical Students – serve as a student advocate and advisor – determine if students are experiencing difficulties in meeting expected standards; serve as a clerkship policy expert; serve as the initial point of contact for most student related concerns, provide guidance as determined necessary.  Assist director in developing curriculum policies as they relate to students.
Integrate Technology – In collaboration with Information Systems identify, implement and use software, web-based tools and other technologies (such as social media) to manage the clerkship, clerkship content, and faculty and student assessment.
Faculty – educate and train faculty regarding clerkship resources, policies, processes, and appointments; develop materials for clerkship related faculty meetings.

Administration – Prepare and manage the clerkship budget; create a comprehensive communication and messaging strategy with clerkship director, faculty, students, medical school and hospital (healthcare delivery provider) administration; schedule and manage  block, student, and faculty rotations; develop materials for faculty meetings; assure that all meeting, teaching, assessment logistics are addressed; serve as an NBME proctor, provide support the clerkship director and site directors; assist with the preparation of posters, reports, academic papers and presentations involving PowerPoint, word and excel and /or other types of information technology. 

Qualifications & Special Instructions to Applicants

  • Bachelor’s degree preferred with a minimum of five years of experience in clinical education or similar field or equivalent education/experience.
  • Demonstrated excellence in written and verbal communication skills.
  • Demonstrated ability to work with students and all levels of health professionals
  • Ability to interpret complex and detailed educational documents.
  • Proven ability to work independently and as a part of a team.
  • Ability to work on and off-site and to work a flexible schedule, with some weekend and evening work and some travel required.
  • Demonstrated strong organizational skills and the ability to manage multiple projects of different scales.
  • Ability to problem-solve, meet deadlines, prioritize work, interpret and apply rules, policies and procedures.
  • Proficiency in performing complex functions using MS Office (Word, Excel, PowerPoint) and social media.



Applications must be submitted electronically and should include a resume and a thoughtful cover letter describing your interest in the position, and explaining how your background and experience qualify you for this position.

Quinnipiac University has a strong commitment to the principles and practices of diversity throughout the University community. We welcome candidates who would enhance that diversity. Quinnipiac offers a great work environment, challenging career opportunities, competitive compensation and a comprehensive benefit program.

Job Code:  2015-1622

Keyword Phrases

  • School of Medicine - Administration
  • Clerkship Administrator
  • Diversity
  • research
  • assessment
  • Medical Center Staff
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter