Detailed Job Description
The Division of Science & Math is seeking a talented individual to fill the position of Senior Office Coordinator. Just minutes from the heart of the Silicon Valley, West Valley College is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.
Under direction of a Division Chair, plan, organize and coordinate the day–to– day operation of an assigned instructional division office in such a manner as to enhance and promote the overall efficiency and effectiveness of the system; serve as an administrative assistant to the Division Chair and as a liaison between the Division Chair, Department Chairs, other academic and support staff, students, other college representatives and the public; coordinate communications and the timely flow of paperwork; process materials not requiring the attention of the Division Chair; prepare financial and statistical reports and other documents using automated equipment.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of April 22, 2015. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.
Work Location: West Valley College, Saratoga, CA.Minimum Qualifications
Any combination equivalent to:
1. Education – Graduation from high school supplemented by college–level course work in business or related field;
2. Experience – Three years of increasingly responsible administrative secretarial or office coordination experience, including at least one year of experience involving the operation of microcomputers using word processing, spreadsheet and data base management applications software;
3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
Knowledge and Abilities
- Modern office practices, procedures and equipment, including letter and report writing, financial and statistical record–keeping, receptionist and telephone techniques.
- Research methods and techniques.
- Electronic telephone systems.
- Office management techniques.
- Correct English usage, spelling, grammar, punctuation and composition.
- Basic math.
- Read, interpret, apply and explain District and division policies, procedures and regulations, directives and reports and the Education Code.
- Compile information and write routine reports, business correspondence and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
- Perform multiple projects concurrently and meet fluctuating deadlines.
- Effectively present information in person or on the telephone.
- Learn quickly and apply procedures of assigned functions.
- Operate mainframe and microcomputers including electronic mail, scheduling, word processing, data base management and spreadsheet applications software.
- Operate other office equipment such as a typewriter, copier, calculator, electronic telephone system, voice mail, and facsimile machine.
- Operate an electronic keyboard at 60 words per minute.
- Type, format, proofread, duplicate and distribute documents and other written materials.
- Train and provide work direction to others.
- Establish, review and revise work priorities effectively.
- Meet demanding schedules and multiple, often conflicting timelines.
- Prepare and maintain accurate statistical and financial records.
- Plan, organize and schedule work.
- Establish and maintain effective and cooperative working relationships with others.
- Work confidentially with discretion.
- Relate effectively with people of varied academic, cultural and socio–economic background using tact diplomacy and courtesy. *Work effectively and independently with minimal supervision.
- Perform assigned work with speed and accuracy.
- Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
Salary and Benefits
- Anticipated Hiring Range: $3,976–$4,328 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).
- Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- Up to 22 days vacation leave accrued annually.
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $40 to $200 monthly.
- $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
- CalPERS retirement.
- Position is union affiliated with required dues.
West Valley-Mission Community College District is an Equal Opportunity Employer
- Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Unofficial copies of transcripts; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
- All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
- Supervisor(s) name(s) and telephone numbers must be included in the application.
- Incomplete applications will not be considered.
- Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.