Program Coordinator (ACCESS Program) - West Valley-Mission Community College District in Santa Clara California

Unfortunately, this job is expired as of 3/8/2015.

To continue in your search through the appropriate job categories, click either Administrative Staff, Higher Education Executives, Faculty, Post-Doc and Graduate Assistants, . You can also utilize "guess-free" keyword search tools with up to eight pre-defined criteria. Search for and Apply to academic postings directly from the site. Post your background either confidentially or overtly. Stand out and be discovered!

West Valley-Mission Community College District

Santa Clara, California

United States


Detailed Job Description

The TRIO/SSS ACCESS Program is seeking a talented individual to fill the position of Program Coordinator.

Mission College is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the ACCESS Program Director, the Program Coordinator will oversee, plan and organize the development of the ACCESS program activities which include workshops, 4-year college tours, scholarship searches, mentorship programs and other measures that promote retention and inspire academic success. The Program Coordinator will conduct workshops, make classroom and community presentations and act as a liaison in establishing a calendar of monthly events and activities. Responsibilities for this position also include collecting and maintaining student data. The Coordinator will work in collaboration with all other ACCESS Program staff in a team-centered environment.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

More information on the TRIO/SSS ACCESS Program can be found here:


100% of full time, 37.5 hours per week, 11 months per year, with anticipated start date of April 22, 2015. This position is funded through August 31, 2015, and continuation of is contingent upon approval of grant renewal. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Mission College, Santa Clara, CA.

We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 9-12 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

Any combination equivalent to:
1. Education – Four years of college with major coursework in a field related to the assignment;


2. Experience – Three years of increasingly responsible student or human services work involving public contact;


3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Not Applicable

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Conduct strategy meetings for calendar and program development.
  • Develop, organize and coordinate activities to meet student needs (including workshops, activities, tours, cultural events, support in applying for financial aid).
  • Recruit staff and faculty to run workshops/activities/tours/cultural events.
  • Attend program meetings
  • Perform recruitment, retention and tracking activities.
  • Develop, organize and coordinate Mentorship Program.
  • Develop, organize and coordinate a scholarship search program.
  • Develop and conduct retention workshops.
  • Serve on committees and work groups as requested.
  • Prepare and maintain database of students participating in program activities.
  • Train and provide work direction to student assistants and others as assigned.
  • Help organize and support student outreach for the program in the college.
  • Liaison with special needs programs at West Valley and Mission colleges and 4-year institutions.
  • Refer students to appropriate staff/faculty/program for support.
  • Oversee student information boards and activities, sign-up forms and reminder card system.

Knowledge and Abilities

Knowledge of:

  • Job search skills, resume writing, and interviewing techniques.
  • Public speaking and presentation skills.
  • College and community resources available to students.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.
  • Operation of microcomputer equipment and various software programs including word processing, database management, and spreadsheet computer applications software.
  • Record keeping techniques.
  • And skill in retention strategies for students who are low-income, first generation to college or disabled.

Ability to:

  • Plan, organize and conduct workshops, classroom presentations and special events.
  • Deliver oral presentations before students, faculty, staff and community groups.
  • Organize and coordinate a mentorship program.
  • Organize and coordinate a scholarship search program.
  • Communicate effectively both orally and in writing.
  • Serve as an advocate for the needs of the program and the program participants.
  • Train and provide work direction to student assistants and others as assigned.
  • Operate office equipment such as microcomputer, computer terminal, printer, calculator, copier and fax machine.
  • Prepare and maintain statistical records, reports, databases, files logs and lists using microcomputers and peripheral equipment.
  • Use word processing, spreadsheet and data base management computer software effectively.
  • Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
  • Plan, organize, coordinate and implement program activities.
  • Work independently with minimal supervision.
  • Establish and maintain effective and cooperative working relationships with others.
  • Handle multiple tasks simultaneously.

Salary and Benefits

  • Anticipated Hiring Range: $3,976–$4,328 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).
  • Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner (prorated for employees working less than 12 months).
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • Up to 22 days vacation leave accrued annually (prorated for employees working less than 12 months).
  • 12 days sick leave accrued annually (prorated for employees working less than 12 months).
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $35 to $175 monthly.
  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Application Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Unofficial copies of transcripts; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.


  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059

West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Program Coordinator (ACCESS Program)
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume