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Typical Essential Duties
Uses TMS (The Museum System) software to manage all data on the museum's collections.
Performs all duties associated with the cataloging, superintendence and care of the Leepa-Rattner Museum of Art permanent collection and other works of art under management of the museum. Reports to Director of the Museum and works as an integral part of the Museum's Curatorial & Collections Team.
Works with legal forms and acknowledgments; secures reproduction rights; permanent collections catalog and files; loan, conservation, condition and publication records; exhibition, insurance and location records;
Oversees packing and shipping; acts as courier or designates courier; implements security procedures and works closely with campus security and facilities personnel; manages contracts for outside services as needed (conservation, rigging, packing, crating, shipping, photography, insurance);
Supervises OPS, work-study students, interns and volunteers. Maintains physical order and organization of works of art.
Assists Museum Director as needed and performs related duties as required.
Information management for Museum art collections: Creates, compiles and maintains documents, histories of use and physical histories of permanent collections objects. Organizes and implements inventory projects. Supervises collections photography. Coordinates or assists with technology projects related to systems specs, data standards and input. Provides accurate information for use in printed materials (catalogs, gallery guides, wall text labels, news releases, etc.).
Collections management: Monitors legal and ethical implications and care standards of all transactions. Facilitates care and control of collections on site. Implements collection policies. Oversees object movement, both internal and external. Directs care and handling of all works of art on site during emergency situations.
Bachelor's degree in art, art history, museum studies or in a related field to assigned area. Master's Degree preferred. Knowledge of latest technology in collection cataloging and ability to run various software programs; training and one or more years' experience with The Museum System (TMS) software is required. Knowledge of art handling and registration procedures.
Two (2) years museum experience in the cataloging, superintendence and care of a permanent art collections, as well as incoming and outgoing exhibitions. One or more years' experience with The Museum System software is preferred.
* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.
Incumbents maintain art and museum collections, develop and maintain tracking of items, assists with the creation and implementation of exhibitions. Responsibilities may include maintaining gallery records and archives; writing and producing collection signage and educational materials; implementing standards procedures for the exhibition, storage, and conservation of art; and performing the duties of the lower level.
Knowledge, Skills, and Physical Requirements
Strong proficiency in The Museum System (TMS)
Museum collections management;
Current technology in collection cataloging;
Museum exhibit development;
Educational principles and practices;
Basic marketing principles and practices;
Customer service principles;
Research practices and methods;
Public relations principles;
Computers and related software applications;
Experience with photo-documentation;
SPC academic departments and programs;
Sentence structure and word usage;
Knowledge of basic mathematics;
Excellent verbal and written communication skills;
Developing museum collections;
Developing and presenting educational materials;
Creating marketing materials;
Preparing records and reports;
Monitoring inventory and reconciling retail accounts;
Providing customer service;
Developing and implementing operational policies and procedures;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public as well as artists, collectors and donors sufficient to exchange or convey information and to give and receive work direction;
Operate a calculator and data entry equipment;
Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Incumbent may be subject to dusts, odors, and chemicals.
Key Position Information:
The Leepa-Rattner Museum of Art (LRMA) is a Direct Support Organization of St. Petersburg College (SPC) and a 501 (c) (3) non-profit cultural organization, which received full accreditation from the American Alliance of Museums (AAM) in 2013. LRMA is a teaching museum that embraces SPC's commitment to the arts as essential aspect of a complete education. It serves as a learning laboratory for students across all disciplines from fine arts and humanities to the sciences. As stated in its mission, LRMA provides "opportunities for education, enlightenment, interpretation, and research to students, scholars and visitors."
We are seeking a highly qualified candidate for the position of Museum Collections Manager. As a part of the dynamic environment of LRMA and SPC, competitive candidates must be able to demonstrate the ability to manage information for the LRMA art collections (6,000 objects) and works on loan between LRMA and other museums. Supervisory responsibilities include working with both employees and volunteers. Other skills that must be demonstrated:
· High proficiency with TMS (The Museum System) collections management software
· Demonstrated ability to implement policies and procedures for collections management
· Confirmed knowledge of professional art handling and exhibition logistics
· Proven knowledge of legal documents for art transfer, reproduction rights, storage, conservation and preservation methods and standards
· Established communication, interpersonal and team building skills
· Strong attention to detail, high-level project and time management skills
The successful candidate for this position will be a seasoned professional in the collections management field. Working in this challenging aspect of arts administration, the Collections Manager must be an effective partner in the success of LRMA as both an academic institution focused on the student experience and a community art museum with a year-around schedule of exhibitions and related events for a diverse audience. Over the next few years, the incumbent will be responsible for planning and implementation of global access to the permanent collection through the use of TMS and E-Museum software, for the benefit of students, researchers, visitors and donors.
St. Petersburg College is committed to student success and seeks to hire faculty who are highly motivated and dedicated to the achievement of SPC's goals to provide top-quality education.
SPC promotes academic excellence through interactive, innovative, and inquiry-centered teaching and learning. All SPC resources, decisions, and efforts are aligned to transform students' lives to empower them to finish what they start. We believe students are the heart of SPC!
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