Assistant - Academic Scheduling - Utah Valley University in Orem Utah

Unfortunately, this job is expired as of 6/8/2012.

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Utah Valley University

Orem, Utah 84058

United States


Detailed Job Description

Under supervision of the department director and scheduling coordinator, and in cooperation with academic departments, assists in the production of schedules for credit courses. This position performs a variety of office support duties, including complex data entry, establishing and maintaining accurate records, and independently researching, resolving and responding to all inquiries.
1.Analyze all course sections for accurate coding. Maintain data based on NWCCU accreditation standards, Institutional Research & Information guidelines, UVU policies, approved curriculum modifications, and academic department requests. The maintenance of existing sections (and addition of new sections) includes, but is not limited to:
- researching and applying curriculum changes to line level;
- calculating min/max contact hour requirements based on credit ratio, part of term (# of weeks), and day/time patterns used to meet NWCCU accreditation standards;
- comparing Schedule Type and Instructional Method code combinations used to meet IRI and state requirements;
- researching and combining cross-listed sections to meet curriculum requirements;
- researching and applying course fees coding (course/lab, lab access, software and tool), and special tuition / fees (as approved by Course Fee Committee and Budget Office);
- researching and applying degree program attribute codes (including Essential Learning Outcomes (ELO), Structured Enrollment, Learning Communities, etc.), program restrictions, field of study restrictions, etc.;
- enforcing enrollment limits based on classroom specifications, section pairings, UVU guidelines and Utah State Public Safety laws;
- enforcing standard day/time patterns as directed by UVU President;
- facilitating student and faculty accommodations as requested by UVU's Accessibility Services office; and
- coordinating all requested post-registration changes with the Registrar and Budget offices (which may include un-enrolling and re-enrolling students).
2. Review SunGard (Banner) and CollegeNet (R25) documentation for software upgrades. Complete all Academic Scheduling test scripts. Report findings to Coordinator prior to IT implementation dates.
3. Assist the Scheduling Coordinator with the analysis and reporting of:
- semester course section roll process
- semester room scheduling process
- semester course / lab fee updates
- space utilization and optimization
- annual classroom / lab specifications audit
- annual project plans
4. Assist with the progression and implementation of department procedures as needed to support university processes and reporting needs. Train assigned personnel on Academic Scheduling policies and procedures. Maintain accurate scheduling and course fee filing systems, including electronic and paper records.
5. Exercise professional, clear and effective communication skills (verbal and written) in English. Foster open, positive, flexible, and progressive relationships with all academic departments, special programs (concurrent enrollment, distance education, etc.) and partnered offices (Registrar, Budget, Facilities, Accessibility Services, Institutional Research & Information, etc.).
6. Perform routine administrative tasks and other job related duties as assigned.

Minimum Qualifications

Graduation from an accredited institution with an associate degree and 2 years of experience related to the summary of duties OR any combination of education and experience related to the summary of duties totaling 4 years.

Knowledge, Skills, and Abilities

-Knowledge of curriculum and class scheduling related areas and processes (preferred).
-Knowledge of computer course software systems (Banner preferred), word processing, spreadsheet and data entry skills.
-Knowledge of office methods, procedures, and equipment.
-Strong organizational and problem-solving skills.
-Exercise professional, clear and effective communication skills (verbal and written) in English.
-Ability to accurately perform detailed work under tight deadlines.
-Ability to understand and follow specific instructions and procedures.

Special Instructions to Applicants

- To be considered an applicant for employment you must apply online through the UVU.Jobs website.
- To receive full consideration for post-secondary education, please submit copies of transcripts or diploma of highest degree earned. Transcripts do not have to be official copies.
- To be considered in the first screening, the online application and required application documents (see below) must be submitted by the screening or closing date.
- Our system can only accept supplemental documents (such as cover letters or transcripts) in PDF or Word format. The file size of documents must be less than 2MB. It is strongly recommended that you take documents that are not in an electronic form and scan them into a separate black and white PDF file so you can attach them electronically to the online application. You can get help with this at a local copy center if needed.
- Any offer of employment will be contingent upon the results of a background check, which includes a criminal records check. A criminal conviction is not necessarily a bar to employment.
- Application materials become the property of UVU.
- For questions contact Human Resources at

Keyword Phrases

  • Assistant
  • Academic Scheduling
  • Academic Class Scheduling and Curriculum Office
  • student centered teaching organization
  • building communities of engaged learners
  • beautiful mountain location
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter
Best if Apply By 6/8/2012