Administrative Coordinator - Metropolitan State University of Denver in Denver Colorado

Unfortunately, this job is expired as of 1/27/2015.

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Metropolitan State University of Denver

Denver, Colorado 80217


United States
(A00349)

Categories

Detailed Job Description

This position provides technical support to the Director of Student Academic Success, 12 professional staff members and over 120 work study positions. The position is responsible for budgetary bookkeeping and balancing all of the office’s accounts; serves as administrative support to the Director and drafts and develops reports and correspondence for the Director. The position maintains the calendar for the Student Academic Success Center (SASC) facility and determines best and most appropriate use of the space within that facility with Director approval.

Duties/Responsibilities

40% – TECHNICAL SUPPORT:
Provides technical support for the Director of the Student Academic Success Center and professional staff. Researches, drafts, structures, compiles and edits a variety of reports to include but not limited to year-end reports, weekly reports, program job descriptions and PAFs. Independently maintains Director’s calendar to allow adequate time for routine appointments, meetings, work-production time and special events as they arise. Prepares minutes for departmental meetings. Has expanded knowledge of the Center and attends meetings with the Director as needed. Serves as liaison between department and university administration with approval of the SASC Director. Develops procedures manuals and insures manuals are current and properly implemented. Orients all new professional staff to policies of the institution and the departments and insures that each has completed all relevant Human Resources trainings, BANNER training and access, and all other institutional requirements for employment. Maintains personnel files. Assists staff with coordinating travel arrangements which may include but is not limited to hotel reservations and travel itineraries. Plans and executes events for the Center and its guests such as retreats, workshops and webinars. Secures venues, executes proper paperwork, establishes agendas, and assures proper payment of vendors. Proactively prioritizes work to meet deadlines. Resolves a variety of non-routine, high priority inquiries. Prepares all student paperwork for employment and enters time into BANNER payroll system to ensure proper payment of all student staff.
40% – BUDGET:
Coordinate all aspects of budgeting and accounting for the Center as required by state and University procedures. Monitor budget activity and track expenditures for all SASC programs. Coordinate and monitor compliance with travel, expenditures, and budget transfers. Assist Director in preparation of budget requests. Balance the budget and provide bookkeeping for all of the Center’s budgets.
10% – FACILITY OVERSIGHT:
Oversees the calendar for the Student Academic Success Center facility. Monitors and evaluates space usage. Utilizes University procedures and policies along with Director input to determine the best use of facility common spaces, offices, kitchen, storage and resource areas. Procures office furniture, computer equipment, software and small equipment/supplies necessary for efficient functioning of each program and each individual budget. Coordinates repairs and additions to the facility with Student Success Building Manager to assure that any changes or additions are in compliance with LEEDS certification of the building. Coordinates with AHEC in submission of work orders.
10% – Other Duties as Assigned

Required Qualifications

•Bachelor’s degree or equivalent combination of education and experience (one year of education is equivalent to two years of experience).
•Minimum of 2 years of experience in an administrative role, event planning, or project management.
•At least 2 years of experience working with an organizational budget.
•At least 1 year of procurement experience and general office management.
•A minimum of 3 years professional experience with MS Office products, especially Excel.
•Minimum of 2 years providing customer service.
•Experience using office equipment that includes: computer, voice messaging systems, Fax and photocopier.

Preferred Qualifications

•Experience as an administrative assistant in an institution of higher education.
•Post-secondary education in business, computers, or clerical experience is an asset.
•Demonstrated ability to be highly organized and coordinate several task simultaneously with attention to detail.
•Excellent written and oral communication skills.
•Ability to work as part of a team and at times work independently with little supervision.
•Prior BANNER experience.
•Experience coordinating travel arrangements for professional staff.
•The successful candidate must work with and be sensitive to the educational needs of a diverse urban population.
•Must possess the ability to behave ethically and in compliance with university policies and procedures

Special Instructions to Applicants

IMPORTANT: In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com.

Keyword Phrases

  • Student Academic Success
  • Administrative Coordinator
  • Diverse institution
  • Urban environment
  • Comprehensive college offering bachelors & masters
  • Program Administrators and Coordinators
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Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter