Assistant Controller - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Responsible for all accounting functions for all operating, plant funds, loan, and agency funds. Supervise the Senior Staff Accountant, Staff Accountant, and Tax and Compliance Coordinator.
Manage year-end closing process, annual financial audit process with external auditors, and the internal and external financial report development. Participate or lead Lean projects and develop cost and forecasting analysis. Develop internal and externally requested financial reports using Oracle Business Intelligence (OBI) software. Manage the university general ledger and chart of accounts.


1.Supervise all accounting tasks for current unrestricted, auxiliary, designated, plant, loan, agency, debt and specified restricted funds. Provide customer service in understanding and maintaining these accounts. Examples of significant activities supervised are:
a.Reconcile or ensure reconciliation has occurred for all balance sheet accounts on a monthly basis.
b.Set up new accounts, create and post journal entries, and monitor accounting activity for the funds listed above.
c.Upload, process, and balance interdepartmental charges.
d.Process and reconcile data interfaces from bursar, AP and payroll and ensure that the accounting system remains in balance.
e.Using the fixed asset module, process fixed asset transactions and reconcile capitalization entries.
f.Calculate and record asset capitalization, depreciation and debt issuance for financial reporting purposes.
g.Prepare and distribute internal and external financial reports.

2.Supervise the Tax and Compliance Coordinator. Review and approve the CAFR, HEI, IPEDS, and other financial regulatory reporting. Review the University's unrelated business income and preparation of the IRS 990, 990-T forms and other tax related reporting.

3.Manage and participate in the annual year-end closing process for all the financial offices including the Banner general ledger year-end closing process, the year-end calendar, reconciliations, scoresheets, journal voucher processing, budget carryforward processing, and financial workpaper preparation.

4.Prepare management discussion and analysis, financial statements, and footnotes for Annual Report. Prepare or review financial schedules and exhibits for the annual internal financial report. Coordinate production of the Annual Report and internal financial report. Manage completion of the annual NCAA agreed-upon procedures report and audit review.

5.Work with external auditors to manage the annual university audit process. Assure compliance with GASB standards and review and implement new standards. Prepare audit schedules and respond to audit requests for additional information and explanations. Pursue and resolve any audit findings and management comments.

6.Assist the Controller in the development of cost accounting models and financial forecasts and plans for decentralized university business offices. Act as a liaison with departmental business officers as requested.

7.Lead or participate in LEAN projects in order to increase processing efficiency and reduce costs. Continually challenge the current operations and identify new process to review.

8.Participate in the development of the framework, structure, and processes for the new Oracle Business Intelligence reporting software. Develop reports, forecasts and analysis to respond to internal information requests, external surveys, and other reporting requests.

9.Act as chart of accounts manager for general ledger. Define account attributes, control account number sequences and significant digits, establish authorization levels for creating and deleting accounts, and manage documentation of account purposes and restrictions. Manage year-end roll forward process for general ledger accounts and encumbrances.

10.Perform other duties as assigned by the Controller.

Basic Qualifications

The position requires a Bachelor's degree with a major in accounting or systems. Direct experience with ERP based accounting systems and proficiency in PC-based software is required. Requires strong written and verbal communication skills and a high standard of customer service.

Preferred Qualifications

Experience with financial planning and forecasting is preferred. CPA or CMA certification and/or a Master's degree are preferred. Previous accounting management experience in a higher education environment is preferred.

Special Instructions to Applicants

Position will require a criminal background check.

Keyword Phrases

  • General Accounting
  • Assistant Controller
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Business and Financial Management
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter