Operations Administrator - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 2/24/2015.

To continue in your search through the appropriate job categories, click either Administrative Staff, Higher Education Executives, Faculty, Post-Doc and Graduate Assistants, . You can also utilize "guess-free" keyword search tools with up to eight pre-defined criteria. Search for and Apply to academic postings directly from the site. Post your background either confidentially or overtly. Stand out and be discovered!

Miami University

Oxford, Ohio

United States


Detailed Job Description

This professional staff member reports to the Associate Director of Student Financial Assistance for all assigned functions. This staff member is responsible for ensuring compliance and timely processing of the Federal Pell Grant program, responsible for the receipt and logging of all incoming verification data, responsible for the administration of the Quality Assurance (QA) program, and supervision of student employees.


-Maintains the University records associated with the Federal Pell Grant program which disburses over $19 million annually. Responsibilities include reviewing reports, problem resolution, resolving potential over-payments with other colleges and universities, and coordinating monthly reconciliation efforts between the Common Origination and Disbursement system (COD) and Miami University records.

-Serves as primary contact between Miami University and Quality Assurance division of the U. S. Department of Education. Responsibilities include reporting, maintenance, and analysis of institutional verification data.

-Responsible for incoming documents management, including scanning, logging, and retention of all student files. Resolves conflicting information within student FAFSA data based on documentation received.

-Maintains familiarity with federal/state aid programs in order to maintain standards, define new system activity, and assist in advising staff, students, parents, and other constituencies as deemed appropriate.

-Provides general system support.

-Serves as backup to staff supporting financial assistance functions such as the transmission of files to and from the U.S. Department of Education, and the loading of FAFSA files and other data into Banner.

-Creates and maintains all off-campus work study contracts.

-Completes routine to complex administrative tasks such as preparing reports, completing projects, etc., as needed.

-Performs other duties as assigned.

Basic Qualifications

This professional staff member will have a bachelor's degree or an associate's degree with at least two years of relevant post-degree experience in a financial aid or equivalent office. Must be organized, able to work independently, and have great attention to detail and accuracy. Must be able to obtain access to U.S. Department of Education systems.

Preferred Qualifications

Desired qualifications include knowledge of the Federal Financial Aid programs, and experience with Ellucian Banner.

Special Instructions to Applicants

Submit a letter of application, resume, and list of three references when applying to this position. Inquiries to: EMSS@miamioh.edu.

Keyword Phrases

  • Student Financial Assistance
  • Operations Administrator
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Financial Aid
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter