Duplicating Services Specialist - West Valley-Mission Community College District in Saratoga California

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West Valley-Mission Community College District

Saratoga, California

United States

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Detailed Job Description

The Office of Administrative Services at West Valley College is seeking a talented individual to fill the position of Duplicating Services Specialist.

West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under direction of the supervisor in the Office of Administrative Services, operate complex high speed copiers and associated bindery and finishing equipment to produce a variety of printed materials; provide technical information and assistance to users; operate a computer to maintain, compile and manipulate statistics; charge back and report duplicating costs according established procedures; and maintain equipment in good operating condition.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of January 21, 2015. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley College, Saratoga, CA.

Minimum Qualifications

Any combination equivalent to:
1. Education – Graduation from high school including or supplemented by training in office procedures and duplicating equipment operation, including high speed copiers and related bindery and finishing machines;


2. Experience – Three years of clerical experience including one year experience in the operation of high speed copiers and microcomputers;


3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Not Applicable

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Receive, review and to provide information and assistance regarding available services and equipment and established regulations and procedures.
  • Reproduce various materials for administrative, academic and support staff such as Board agendas, news letters, reports, correspondence, examinations, forms, hand–outs, course outlines, charts, transparencies and manuals.
  • Prepare, set–up and operate high speed copiers and a variety of bindery and finishing equipment such as power stapler, cutter, collator, 3–hole paper drill, and shrink wrap machine.
  • Maintain, make minor repairs and adjust copiers; clean glass, document handlers, wires and rollers; add ink and oil and change developers and toners.
  • Operate microcomputer and peripheral equipment to compile statistical data from work orders; prepare and maintain periodic records related to production, inventory and student workers as assigned.
  • Set up and maintain charge back system and compute charges for all copying, including copies duplicated on smaller copying machines located throughout the college campus; prepare monthly and quarterly reports of charges for submittal to District finance office.
  • Route or deliver printed materials as appropriate.
  • Order, receive, inventory and store all paper and supplies for all college duplicating machines.
  • Train hourly employees in the aspects of duplicating equipment operation.
  • Perform related duties as assigned.

Knowledge and Abilities

Knowledge of:

  • Methods, processes, procedures, equipment, operation and equipment used in a high speed copying environment.
  • Inks and paper stock used in duplicating work.
  • Office practices and procedures.
  • Work scheduling techniques and time management skills.
  • Health and safety regulations.
  • Basic Math.
  • Principles of training and providing work direction.
  • Record–keeping techniques.
  • Proper methods of storing equipment, materials and supplies.
  • Types of paper, supplies and toners used in a copying center.

Ability to:

  • Review, evaluate, organize, prioritize and schedule duplicating requests.
  • Read, interpret, explain and apply safety rules, operating and maintenance instructions, technical and procedure manuals and applicable governmental regulations, such as copyright laws.
  • Set up, operate and maintain duplicating machines and related equipment.
  • Clean, adjust and make minor repairs to maintain equipment in good condition.
  • Write routine reports and correspondence.
  • Use independent judgment in solving problems in various situations.
  • Follow oral and written instructions.
  • Effectively interact with persons of diverse socio–economic and ethnic backgrounds.
  • Operate microcomputer equipment and software.
  • Use chemical solvents, toners and cleaners safely.
  • Work independently with minimal supervision.
  • Learn copyright laws.
  • Perform assigned work with speed and accuracy.
  • Establish and maintain effective and cooperative working relationships with others.
  • Relate effectively to people of varied academic, cultural and socio–economic background using tact, diplomacy and courtesy.
  • Maintain records and files.
  • Observe health and safety rules and regulations.

Salary and Benefits

  • Anticipated Hiring Range: $3,286–$3,575 (monthly).
  • Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • Up to 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Application Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Cover letter and/or reference list, if requested; and (4) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu

West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Duplicating Services Specialist
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Other Administrative
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume