Accounts Payable Specialist (INTERNAL ANNOUNCEMENT) - Metropolitan State University of Denver in Denver Colorado

Unfortunately, this job is expired as of 12/4/2014.

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Metropolitan State University of Denver

Denver, Colorado 80217

United States

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Detailed Job Description

This position exists to manage an assortment of specific vendors, monitor levels of expenditures based on purchase orders, contracts, or leases, and ensure the timely payment of university obligations to these vendors. This position is also responsible for negotiating resolutions with vendors as problems arise. It also provides audit, review and verification of vouchers for completeness and conformance to applicable rules, regulations, and policies with the authority to make changes as necessary; process vouchers to pay vendors for goods and services received; serve as a technical resource for personnel regarding the computer systems technical procedures and proper use of codes, and on-line computer screens; review checks for accuracy from check cycles; provide information to accountants regarding the proper use of accounts as well as sufficient account balances. This position also must analyze vendor activity, recommending journal entries or other corrective actions for agency funds; accumulate and consolidate voucher activity; and instruct university personnel on proper use of purchasing/payment procedures and forms.

This is an internal announcement and as such only current MSU Denver employees are eligible to apply.


Reviews and audits requests for payments from faculty, administrators, staff and students. Analyzes the propriety of these requests for payment and adherence to state fiscal rules and university policy, compiles allowable costs and adjusts for unallowable costs, and processes for payment. Reviews all requests for payment to determine the specific department it may belong to and/or SPO/PO pertaining to the purchase (there are several hundred SPOs/POs) and determines the balance of the SPO/PO to the Banner system prior to processing payment. Discovers any errors in the request, notifies the department contact, offers solutions to the error, and processes the request for payment with the updated information into the Banner Finance system. Exercises individual judgment to select the appropriate solution to the error based on broad university fiscal rules and specific MSU Denver policies and procedures. This position will also serve as one of the travel coordinator to the university, processing travel documents from advances to final payments for all university personnel, students, and university guests. The position uses State and University travel guidance to ensure payments are appropriate in nature and approved in accordance in applicable regulations. Manages several vendors to include timely payment of expenses to assigned vendors and negotiating resolutions to problems that arise. Verifies that all required IRS and University Fiscal Rule documentation is correct and on file, follows up with vendors to request documentation when not on file. Within the limits of the Banner Finance system, determines the speed, methods, and timing to efficiently complete the payment to vendors. Prioritizes the individual workflow to meet the weekly check run deadlines. Assures individual quality control for data entry under $100. Delegates the filing and routing of invoices to department for approval to the university student employees, as necessary. Analyzes vendor activity, recommending journal entries for transfers or other corrective actions. Serves as a reviewer for other AP Techs’ data to be processed into Accounts Payable, and determines which rules and regulations apply in given circumstances in the review process. The review process requires checks for adherence to state fiscal rules and university policy and ensuring that the proper process, chart of accounts references, etc are used in the request for payment. Serves as part of the internal control checks and balances process for checks written in the Accounts Payable system. Reviews checks for names and addresses, dollar amount over check limit guidelines, and attaches other documents. Serves as a liaison to contacts outside the supervisory chain. Specifically, works with the college campus and with outside vendors to perform problem resolution. Discovers information or problems with requests for payment by interviewing the department personnel or vendor. Investigates the circumstances of the problem and works with the outside contact to accumulate all required and correct data. Advises the department personnel or the vendor with alternatives to resolve complaints or problems. Performs monthly audits of procurement card payments to verify compliance with state fiscal rules and university policies and procedures. Uses professional judgment to determine whether or not reclassifications are necessary to account classifications. Checks for authorized signatures, original receipts, pre-approvals for computer related purchases and official functions, and determines whether or not a purchase is appropriate in nature as well as what course of action must be taken when problems exist.

Required Qualifications

Associates Degree in Accounting or related fields or equivalent education and experience in accounting. Excellent written and communication skills. Must be a current MSU Denver employee.

Please note that two years of experience equals one year of education.

Preferred Qualifications

• Bachelor’s Degree in Accounting or related field.
• Experience working in Higher Education.
• Experience in the Oracle Banner Finance system.
• Oral Communication Skills.
• Experience and knowledge of State Fiscal rules, regulations and university policies.
• Experience processing travel arrangements.

Special Instructions to Applicants

IMPORTANT: In order to be considered as an applicant you must apply via the online application system,

Official transcripts, if applicable, will be required of the candidate selected for hire.

Keyword Phrases

  • Accounting Services
  • Diverse institution
  • Urban environment
  • Comprehensive college offering bachelors & masters
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter