Detailed Job Description
The Budget Office at West Valley College is seeking a talented individual to fill the position of Financial Analyst.
West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.
Under direction of an assigned supervisor, perform professional work related to the development, analysis, modification and maintenance of the budget system; develop and maintain computer data bases related to the budget; prepare a variety of reports, charts, graphs and tables to facilitate the budget process.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
64% of full time, 24 hours per week, 12 months per year, with anticipated start date of January 21, 2015. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.
Work Location: West Valley College, Saratoga, CA.
1. Education – Bachelor’s degree in accounting, finance or closely related field;
2. Experience – Two years of increasingly responsible financial record keeping experience including experience in budget development and tracking;
3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Develop, modify and maintain budget databases; maintain data related to the general ledger, payroll, health benefit charges and other accounts.
- Prepare periodic budget summaries for special accounts; develop projections; record, track and audit expenditures, expense accounts and purchase requisitions.
- Prepare charts, graphs, tables and related materials to assist in budget planning and special projects.
- Initiate and process budget changes and expense transfers; establish new budget accounts; reconcile and adjust accounts as appropriate.
- Identify and resolve budget discrepancies; track financial transactions and correct databases and related records.
- Assist program managers with special budget reports and provide technical assistance requested regarding expenditure coding, budget formats and established policies and procedures.
- Develop and prepare financial statements, periodic reports and other materials related to the budget process.
- Download mainframe data to update budget records; backup and transfer data to microcomputer equipment as appropriate.
- Operate office machines; access mainframe data and utilize word processing, spreadsheet and database management software.
- Maintain current knowledge of technological advancements in the data processing field.
- Serve on budget–related committees and recommend computer hardware and software purchases as requested.
- Perform related duties as assigned.
Knowledge and Abilities
- Generally Accepted Accounting Principles applicable to community college district finance, including planning and analysis, forecasting, budgeting, accounting, fiscal control and auditing.
- Financial analysis and projection techniques.
- Use of automated financial systems related to planning and analysis, forecasting, budgeting, accounting, financial control and auditing functions, including equipment, applications, methods, procedures and practices.
- Applicable District, County, State and federal laws, regulations and reporting requirements affecting school districts, including provisions of the California Education Code, State Franchise Tax Board, Internal Revenue Service and the State Accounting Manual.
- Modern office equipment, methods and procedures including use and application of mainframe and personal computers and associated software.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Principles and practices of training and work direction.
- Interpersonal skills using tact, patience and courtesy.
- Technical aspects of field of specialty.
- Plan, organize and coordinate assigned District–level accounting functions.
- Prepare, review, reconcile, analyze, maintain and retain complex and comprehensive financial statements, records, accounts and reports.
- Assist in the development, coordination, maintenance and revision of a community college budget system.
- Develop and maintain complex computerized filing systems and data bases.
- Develop spreadsheets, charts, graphs, tables and other materials to assist in the budget planning, development and maintenance process. * Correctly interpret and apply Board of Education policies and rules.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Train and provide work direction to others. * Meet schedules and time lines.
- Communicate effectively both orally and in writing.
- Analyze situations accurately and adopt an effective course of action.
- Establish and maintain cooperative and effective working relationships with others.
- Work independently with little or no direction.
- Work confidentially with discretion.
Salary and Benefits
- Anticipated Hiring Range: $3,233–$3,534 monthly.
- Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner (prorated for employees working less than 100% of full-time).
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- Up to 22 days vacation leave accrued annually (prorated for employees working less than 100% and 12 months).
- 12 days sick leave accrued annually (prorated for employees working less than 100% and 12 months).
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $35 to $175 monthly.
- $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
- CalPERS retirement.
- Position is union affiliated with required dues.
- Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Transcripts – (unofficial or official copies) for stated degrees having the degree confer/award dates circled. Official transcripts will be required prior to employment start date should the position be offered; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
- All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
- Supervisor(s) name(s) and telephone numbers must be included in the application.
- Incomplete applications will not be considered.
- Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
- If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
- Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
- Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
- If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
For assistance, contact: West Valley-Mission Community College District is an Equal Opportunity Employer
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059