Grants Acctng Specialist - Valencia College in Orlando Florida

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Valencia College

Orlando, Florida

United States

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Detailed Job Description

Provides accounting, auditing, and financial controls relating to college-wide grant programs or the college's contractual relationship with a grant source.  

Primary Work Location

District Office  


1. Associate's degree from a regionally accredited institution
[preferred]; preferably with emphasis in accounting or business.
2. A demonstrated commitment to diversity.
3. Acceptable eyesight (with/without correction aid).

Knowledge, Skills, and Abilities

1. Knowledge of computerized accounting practices and procedures; grant fund accounting; college procedures relating to grants; and auditing practices.
2. Skill in the use of personal computers and related software, including Microsoft Word, Excel, and other Office software.
3. Ability to follow complex directions; handle multiple priorities; solve problems; independently plan, initiate, and complete assignments; and make independent accounting decisions.
4. Excellent oral, written, and communication skills that demonstrate the ability to accurately and thoroughly communicate using logic and clarity of thought.
5. Ability to maintain good working relationships with college staff and outside agencies.
6. Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Essential Job Functions

1. Performs grant administration, analyzes grants program proposals and budget revisions, and assists Director, Restricted Fund Accounting.
2. Performs fiscal and monthly opening and closing of grants. Prepares and files monthly, quarterly, and yearly financial reports for grants. Prepares schedules for grant agency, state and federal auditors.
3. Guides and collaborates with project managers and the Grant Administration staff regarding agency requirements.
4. Prepares reimbursement packages with invoices and supporting documentation.
5. Monitors grant funds for compliance with funding agency and college policies. Approves payments of those expenditures that comply. Maintains the computerized budget records for grants.
6. Assists purchasing department with grant requisitions.
7. Researches and assists accounts receivable department with payments received and reconciliation of grants receivable to accounting records.
8. Researches expenditures to ensure charged to correct grant departments and general ledger codes. Prepares general ledger entries for grants.
9. Monitors cash balance of grants and requests disbursements of funds from appropriate cash system.
10. Attends grants management conferences or programs as needed or as required by the funding agency.
11. Other duties as assigned.

Special Instructions to Applicants

Applicants selected for interview will given an Excel and writing exercise as part of the interview process.

For consideration, the following is required: a completed on-line Valencia College employment application. A resume & cover letter must be attached at the time of application.

During the online application process, you will be required to provide a response to specific questions to complete the application process.
All letters of reference must be attached at the time of application.

The size of your documents must be less than 2 MB in MS Word or PDF format.

Proposed salary

$34,459 per year  

Keyword Phrases

  • District Office
  • Grants Acctng Specialist
  • Inclusive Excellence
  • Learning-Centered
  • Multi-cultural
  • Business and Financial Management
  • Sponsored Programs, Grants, and Contracts
Employment Type:Administrative Staff
Degree Required: Not Specified
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: See Job Description