Provides a broad range of support duties including administrative, hospitality, technical, and some physical tasks in support of assigned department.
Primary Work Location
1. Associate's degree from a regionally accredited institution preferred. 2. Experience in supporting training and development activities. 3. Experience operating and training others in the use of multimedia equipment. 4. Experience in a dynamic, fast paced, customer responsive environment. 5. Experience in coordinating budgets preferred. 6. Valid Florida driver's license, reliable personal transportation, and proof of automobile insurance may be required. 7. Must be able to perform all of the essential functions of the job with or without reasonable accommodation.
Knowledge, Skills, and Abilities
1. Knowledge of the principles and practices of office administration. 2. Knowledge of the principles and practices of event coordination and/or training and development. 3. Skill in the use of personal computers and general office software. 4. Excellent customer service and interpersonal skills. 5. Ability to communicate effectively orally and in writing. 6. Ability to take initiative and work with limited supervision. 7. Ability to think through problems and seek solutions. 8. Ability to conduct research, make recommendations, and prepare reports and spreadsheets. 9. Ability to organize work, prioritize multiple assignments, make appropriate decisions, and meet deadlines. 10. Ability to perform work that requires a high level of attention to detail. 11. Ability to travel between campus and to various worksites in the Orlando area, as needed. 12. Ability to work effectively in a diverse community and meet the needs of diverse student and employee populations.
Essential Job Functions
1. Supports and coordinates the operation of a department by performing multiple complex administrative, hospitality and technical duties, including budget management, marketing support, training support, event coordination, document/spreadsheet creation, and/or classroom/facilities scheduling. 2. Provides implementation and delivery support to facilitators and instructors to ensure the highest quality of delivery and customer/learner satisfaction. 3. Ensures classrooms and facilities are reserved and properly set up. 4. Ensures materials and supplies are prepared for implementation. Assists in the coordination of class, course, and program delivery logistics as needed. 5. Monitors and maintains inventories of educational books, materials and supplies. 6. Orders and purchases books, materials, and supplies. May be responsible for purchasing card and account reconciliation activities. 7. Assists with coordinating and developing special projects, workshops, seminars and presentations. 8. May assist in the development of marketing, training and/or learning materials. 9. May be responsible for keeping related records and entering facility, course, and/or learner/participant information into the learning management system or other appropriate system. 10. Liaisons and interacts with external stakeholders, vendors, and various college employees in support of department initiatives. Performs related research as needed. 11. Prepares regular activity reports and provides to necessary individuals/departments. 12. Performs other duties as assigned.
Special Instructions to Applicants
For consideration, the following is required: a completed on-line Valencia College employment application. A resume & cover letter must be attached at the time of application.
During the online application process, you will be required to provide a response to specific questions to complete the application process. All letters of reference must be attached at the time of application.
The size of your documents must be less than 2 MB in MS Word or PDF format.