Program Coordinator - STEM/Transfer (Science, Technology, Engineering & Math/Transfer) - West Valley-Mission Community College District in Santa Clara California

Unfortunately, this job is expired as of 10/3/2014.

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West Valley-Mission Community College District

Santa Clara, California

United States

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Detailed Job Description

Mission College is currently seeking a talented & dedicated individual to fill the position of STEM/Transfer Program Coordinator, with the Title III Asian American Native American Pacific Islander Serving Institution (AANAPISI) Programs. Located in the heart of Silicon Valley. our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the Director of Federal Student Services Grants Implementation & Compliance, the Program Coordinator – STEM/Transfer (Science, Technology, Engineering & Math/Transfer) will oversee, plan and organize the development of the program activities in the STEM Learning Center located in the Science Building. These activities include coordination of the STEM Peer Mentor program, conducting workshops, classroom presentations, and coordination of a STEM Career Speaker series. The Coordinator will also recruit staff and faculty to assist with the activities listed above. The STEM/Transfer Program Coordinator will be responsible for developing relationships with local business and industry leaders in the STEM fields and will create databases for mentorship, service learning, and internship opportunities for students interested in the STEM fields. The Coordinator will act as a liaison in establishing a calendar of all STEM related activities and events in the STEM Learning Center and will act as a liaison to other existing STEM programs/services for institutional planning purposes. Activities will also include collecting and maintaining data. The Coordinator will also work as part of the AANAPISI Programs team.

Applicants who can demonstrate their understanding of educational dynamics impacting Asian American, Pacific Islander and other students from historically under-served populations, and their ability to promote educational access and attainment for students from these groups are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of November 19, 2014. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

This position is categorically funded. Continued employment is contingent upon grant funding – currently funded through 2016.

Work Location: Mission College, Santa Clara, CA.

Minimum Qualifications

Any combination equivalent to:
1. Education – Four years of college with major coursework in a field related to the assignment;

2. Experience – Three years of increasingly responsible student or human services work involving public contact;

3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

  • Bachelor’s degree in a STEM major (Science, Technology, Engineering & Math), is preferred.
  • Prior experience involving science education, advising, and/or student services in higher education.
  • Prior experience developing and implementing strategies to promote educational access and success for students from historically under-served populations, such as Asian American/Pacific Islander, Native American, Latino, and African American students.
  • Successful experience in program coordination within an education or non-profit setting with a variety of stakeholders (i.e. faculty, staff, administration, students).
  • Successful track record of building relationships with external partners such as local businesses, corporations, community based organizations, etc.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Conduct strategy meetings for calendar and program development.
  • Develop, organize and coordinate activities to meet student needs (including workshops, activities, tours, cultural events, support in applying for financial aid).
  • Recruit staff and faculty to run workshops/activities/tours /cultural events.
  • Attend program meetings.
  • Perform recruitment, retention and tracking activities.
  • Develop, organize and coordinate a STEM Peer Mentor Program.
  • Develop and coordinate a STEM Career Speaker Series.
  • Coordinate a STEM Week on campus to encourage more students to consider a STEM major and careers in STEM fields.
  • Develop and conduct retention workshops.
  • Serve as chair of the STEM Steering Committee responsible for the direction of STEM initiatives at Mission College.
  • Serve on committees and work groups as requested.
  • Prepare and maintain database of students participating in program activities.
  • Train and provide work direction to student assistants and others as assigned.
  • Help organize and support student outreach for the program in the college.
  • Refer students to appropriate staff/faculty/program for support.
  • Oversee student information boards and activities, sign-up forms and reminder card system.
  • Other duties as assigned.

Knowledge and Abilities

Knowledge of:

  • Job search skills, resume writing, and interviewing techniques.
  • Public speaking and presentation skills.
  • College and community resources available to students.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.
  • Operation of microcomputer equipment and various software programs including word processing, database management, and spreadsheet computer applications software.
  • Record keeping techniques.
  • Retention strategies for students who are low-income, first generation to college or disabled.

Ability to:

  • Plan, organize and conduct workshops, classroom presentations and special events.
  • Deliver oral presentations before students, faculty, staff and community groups.
  • Organize and coordinate a mentorship program.
  • Organize and coordinate a scholarship search program.
  • Communicate effectively both orally and in writing.
  • Serve as an advocate for the needs of the program and the program participants.
  • Train and provide work direction to student assistants and others as assigned.
  • Operate office equipment such as microcomputer, computer terminal, printer, calculator, copier and fax machine.
  • Prepare and maintain statistical records, reports, databases, files logs and lists using microcomputers and peripheral equipment.
  • Use word processing, spreadsheet and data base management computer software effectively.
  • Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
  • Plan, organize, coordinate and implement program activities.
  • Work independently with minimal supervision.
  • Establish and maintain effective and cooperative working relationships with others.
  • Handle multiple tasks simultaneously.

Salary and Benefits

  • Anticipated Hiring Range: $3,687–$4,013 (monthly); with a maximum earnable monthly, excluding longevity and educational growth, of $4,837.
  • Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • Up to 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $35 to $175 monthly.
  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Application Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Transcripts – (unofficial or official copies) for stated degrees having the degree confer/award dates circled. Official transcripts will be required prior to employment start date should the position be offered; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.


  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059

West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume