Administrative Associate - Cuyahoga Community College in Cleveland Ohio

Unfortunately, this job is expired as of 9/9/2014.

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Cuyahoga Community College

Cleveland, Ohio

United States

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Detailed Job Description

Campus or Location


Job Responsibilities

Organizes and manages daily schedules, appointments and travel accommodations for the Executive Vice President of WEDD; as well as WEDD Directors, as appropriate

Administers the WEDD department budget by tracking expenses, processing purchase requisitions and paying invoices; maintains the records and files

Coordinates annual budget planning and forecast across all WEDD departments

Prepares Board of Trustee reports regarding WEDD’s monthly personnel actions

Responds to routine and complex office inquiries in a timely manner

Reads mail, and if appropriate, provides draft responses for executive review

Reconciles purchasing card statement for the Executive Vice President of WEDD

Manages and/or performs the administrative WEDD functions

Prepares and distributes appropriate college wide correspondence

Provides administrative support to WEDD Directors where appropriate

Develops reports for the Executive Vice President of WEDD regarding budget, personnel actions and events

Manages support responsibility for WEDD projects/programs

Conducts research/completes special projects as assigned

Maintains internal communications with appropriate staff and administrators throughout WEDD; responds to inquiries in accordance with established procedures

Performs other duties as assigned

Required Qualifications

Bachelor’s Degree

Minimum five year’s administrative support experience

Executive level administrative support experience

Experience preparing and monitoring budgets

Strong follow-up and follow through skills

Proficiency with Microsoft Office (Word , Excel, PowerPoint, Outlook)

Detailed oriented with exemplary organization skills

High level of confidence, integrity and motivation

Able to multi task and work well under pressure

Must be proactive, responsive and resourceful

Highly flexible and motivated individual with an ability to work independently as well as in ateam setting
Must consistently demonstrate the highest level of professionalism and discretion

Strong interpersonal skills with the ability to interact well with all levels of clients, customers and internal personnel

Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity

Ability to research and analyze issues and develop solutions

Sensitivity to respond appropriately to the needs of a diverse population


Quality of Work
Flexibility / Adaptability

Customer Service
Results Focus
Time Utilization / Organization

Continuous Improvement / Innovation
Servant Leadership
Collaboration / Inclusion

Preferred Qualifications

Work Schedule

Standard College Hours 8:30 – 5:00

Work Schedule

Standard College Hours 8:30 – 5:00

Target Hiring Rate/Salary

Special Note

Special Note

Posting Open Date 09/05/2014

Special Instructions to Applicants

During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement

Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Keyword Phrases

  • WEDD
  • Administrative Associate
  • Exemplary Learning and Teaching Community
  • Embrace Diversity
  • Promote Individual Development and Quality of Life
  • Program Administrators and Coordinators
  • Economic and Business Development
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter