Assistant to the Chair - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

The assistant to the chair provides administrative expertise to assist the chair in formulating and implementing a wide range of fiscal, programmatic, and day-to-day policies and practices. In close consultation with the chair, the assistant to the chair has selectively delegated authority with respect to budget, personnel, and various intra- and inter-departmental dealings.


They include, though are not limited to, the following:

Directly and functionally supervise the hiring and ongoing work of all classified staff, as well as student workers;

Serve as an informational and advisory resource to faculty and staff on department policies and procedures and University regulations, administer intra-departmental elections and coordinate departmental committee assignments, and coordinate record keeping for all faculty and staff personnel files;

Work collaboratively with the chair to formulate long-term and short-term budget expenditure plans;

Administer purchasing and expenditures for multiple departmental budgets;

Manage, with independent decision making in most cases, the completion of departmental and university forms for General Accounting, including: credit card statements expense transfer requests associated with multiple departmental budgets;

Manage multiple external grant/contract budgets;

Complete research to evaluate prospective capital equipment expenditures;

Assist the Chair and Assistant Chair through independent decision making for long-term and semester-to-semester departmental course scheduling;

Assist the Chair in keeping abreast of the annual cycle of administrative tasks and maintain thorough and up-to-date familiarity with University regulations;

Assist the Chair by coordinating a wide range of extra-departmental responsibilities and communication (e.g., tenure and promotion packets, department program review, employment recommendations, etc.);

Assist the Chair in communication with faculty, other University offices, and external correspondence; and lead and coordinate selected special project related to development and communication efforts to enhance the excellence and visibility of the department.

Basic Qualifications

Experience in or ability to learn budget/data management; ability to successfully supervise employees and to constructively exercise authority and independent decision-making; ability to multi-task, to manage competing priorities, and to work independently; excellent written and oral communication skills; excellent analytic skills and experience with financial budgeting; excellent ability to work with individuals from diverse backgrounds; and expertise working in a an electronic/web environment, including proficiency with the Microsoft Office Suite and Adobe Acrobat Professional.

Preferred Qualifications

Bachelor's Degree; five years working administratively in a higher education environment; knowledge of Miami University policies and procedures with regard to budget and personnel; and work experience in Miami University departments.

Special Instructions to Applicants

Applicants will be asked to submit cover letter, detailed resume, and a list of three professional references when applying to this position. Inquiries can be directed to

Keyword Phrases

  • English
  • Assistant to the Chair
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter