Detailed Job Description
The assistant to the chair provides administrative expertise to assist the chair in formulating and implementing a wide range of fiscal, programmatic, and day-to-day policies and practices. In close consultation with the chair, the assistant to the chair has selectively delegated authority with respect to budget, personnel, and various intra- and inter-departmental dealings.
They include, though are not limited to, the following:
Directly and functionally supervise the hiring and ongoing work of all classified staff, as well as student workers;
Serve as an informational and advisory resource to faculty and staff on department policies and procedures and University regulations, administer intra-departmental elections and coordinate departmental committee assignments, and coordinate record keeping for all faculty and staff personnel files;
Work collaboratively with the chair to formulate long-term and short-term budget expenditure plans;
Administer purchasing and expenditures for multiple departmental budgets;
Manage, with independent decision making in most cases, the completion of departmental and university forms for General Accounting, including: credit card statements expense transfer requests associated with multiple departmental budgets;
Manage multiple external grant/contract budgets;
Complete research to evaluate prospective capital equipment expenditures;
Assist the Chair and Assistant Chair through independent decision making for long-term and semester-to-semester departmental course scheduling;
Assist the Chair in keeping abreast of the annual cycle of administrative tasks and maintain thorough and up-to-date familiarity with University regulations;
Assist the Chair by coordinating a wide range of extra-departmental responsibilities and communication (e.g., tenure and promotion packets, department program review, employment recommendations, etc.);
Assist the Chair in communication with faculty, other University offices, and external correspondence; and lead and coordinate selected special project related to development and communication efforts to enhance the excellence and visibility of the department.
Experience in or ability to learn budget/data management; ability to successfully supervise employees and to constructively exercise authority and independent decision-making; ability to multi-task, to manage competing priorities, and to work independently; excellent written and oral communication skills; excellent analytic skills and experience with financial budgeting; excellent ability to work with individuals from diverse backgrounds; and expertise working in a an electronic/web environment, including proficiency with the Microsoft Office Suite and Adobe Acrobat Professional.
Bachelor's Degree; five years working administratively in a higher education environment; knowledge of Miami University policies and procedures with regard to budget and personnel; and work experience in Miami University departments.
Special Instructions to Applicants
Applicants will be asked to submit cover letter, detailed resume, and a list of three professional references when applying to this position. Inquiries can be directed to firstname.lastname@example.org.