Head, Special Collections and Archives, Assistant or Associate Librarian - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

The Miami University Libraries are seeking a proactive, innovative, service-centered professional to serve as the Head of Special Collections and Archives, reporting to the Assistant Dean for Technical Services and Special Collections, the Head will supervise a combined department consisting of the Walter Havighurst Special Collections, the Miami University Archives, and the Western College Memorial Archives. The Head of Special Collections & Archives (HSCA) provides leadership and vision for the department and oversees and ensures the maintenance of high standards for all department activities. The Head participates with other library managers in the development and management of customer focused library services.


The HSCA is responsible for the development of policies, adherence to the University's and the Libraries' policies, standards and best practices, the communication of the department's activities, and for mentoring and encouraging the professional development of staff and librarians. The HSCA has overall responsibility for personnel supervision, budgeting, and resources management within the department, which currently consists of 5 librarians and 2 staff members, plus a number of student assistants.

The HASCA will supervise all department functions including collecting, processing, organizing, preserving, and digitizing materials in multiple formats; reference, research assistance and instruction; and providing maximum access to collections of rare books, manuscripts, archives, photographs, digital collections, and other rare and special materials. The Head is actively involved in donor cultivation and fundraising as well as grant writing and implementation. The Head supervises the planning and mounting of exhibits and all special events programming and demonstrates the ability to build successful working relationships with a wide variety of people.

The Head is active professionally and represents the department and the Libraries within the OhioLINK consortium, and at the state, regional and national levels on issues related to special collections and archives.

Miami University is finalizing a strategic plan targeting the year 2020, and the Head of Special Collections and Archives will be responsible for ensuring the department's successful participation in the Libraries' strategic plan activities.

Basic Qualifications

Graduate degree in library science from an ALA-accredited institution; five years of increasingly responsible professional experience in special collections and/or archives in an academic institution; ability to provide leadership and vision for special collections, archives, and digital scholarship; strong commitment to public services and user-centered reference and instructional services with an understanding of the scholarly use of library collections and services within a special collections setting; ability to successfully supervise, mentor, and train Special Collections and Archives personnel; skill in developing and managing special collections resources in print, digital and other formats; knowledge of current archival management practices, project planning methods, policies, procedures, and trends; familiarity with current scholarship and research methods employed in the field of archives, rare books and manuscripts, as well as knowledge of the rare books, manuscripts, and antiquarian book trade; demonstrated knowledge of and experience with evolving digital archival standards for print, images, audio and video; interest in supporting innovative approaches for access to unique special collections and digital scholarship; ability to actively engage in fundraising, donor relations, collection solicitation, and gift management; ability to prepare and manage grant proposals; ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within the Libraries and the campus; excellent organizational, planning, and project management skills; excellent oral and written communication skills and ability to work effectively with culturally diverse library users and colleagues; demonstrated ability to meet the criteria as outlined in the Librarians' Appointment, Rank, and Promotion System (LARPS) for continuing contract and promotion. Rank of appointment dependent upon qualifications.

Preferred Qualifications

Graduate degree in library science from an ALA-accredited institution with a specialization in rare books librarianship; successful experience supervising librarians; successful experience managing a budget; experience supervising the mounting of exhibits and conducting special events programming; experience implementing new technologies in a special collections environment; knowledge of intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies; sound knowledge of library preservation and conservation issues and practices; reading knowledge of at least one language other than English; familiarity with records management practices in multiple formats.

Special Instructions to Applicants

This is a full-time twelve-month, continuing contract eligible position. See Librarians' Appointment, Rank, and Promotion System at: http://www.lib.miamioh.edu/about/larps.pdf. Applicants will be asked to submit cover letter, resume and names and contact information for three references when applying for this position. Inquiries about the position can be directed to petermda@miamioh.edu.

Keyword Phrases

  • University Libraries
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Libraries
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter