Detailed Job Description
This position is responsible for managing and overseeing a range of functions relating to the Libraries' buildings and building systems, and to its furnishings and equipment. The Coordinator of Library Facilities and Planning will be responsible for providing proactive service and ensuring that library facilities meet expectations of faculty, staff, and students. Reporting to the Dean and University Librarian and/or Associate Dean, the Director of Library Facilities and Planning participates in all aspects of library facilities projects, from daily building maintenance to special projects to new construction for King Library, Art/Architecture Library, B.E.S.T. Library, Music Library and University Archives in coordination with the Office of the Dean. The primary area of activity will be: Operations of library facilities and associated equipment and building systems; scheduling, coordination and supervision of maintenance; renovations and alterations.
Work with Library Administration on facilities planning including forecasting facilities needs and proposing projects for possible capital budget funding; provide project coordination: planning, implementation oversight, and problem resolution for building, renovation and remodeling projects; major furniture or equipment installations, and infrastructure improvements; installation, maintenance, and repair of furnishings and equipment within all Library spaces; prepare and submit all space utilization and planning documentation required by the state for budgeting allotment and funding requests; serve as liaison with Physical Facilities Department (PFD); maintain inventory control of materials, furnishings, equipment, and other operational materials; troubleshoot and evaluate basic facility site conditions, identify appropriate response priorities and best practices, and coordinate work with appropriate university divisions; maintenance of building keys and door locks, building alarm systems, and automated security and building access system, liaison with University Police on matters pertaining to building security; oversight of library shipping and receiving operations; supervise loading dock and oversee all materials transport, shipping, and receiving functions; coordinate major on-site deliveries and shipments of freight materials; other duties as assigned.
Bachelor degree; demonstrated ability to work effectively in a fast-paced, dynamic customer service oriented environment; ability to work well with colleagues within the library system; ability to read and work with construction documents, such as: plans, specifications and schedules; previous experience in facilities management, preferably in a library or academic setting; ability to read blue prints and mechanical drawings; ability to negotiate; good math skills; good computer skills; strong interpersonal skills; ability to work independently and to define and solve problems, set priorities, and propose solutions effectively with minimal direction or guidance; demonstrated familiarity with key aspects of building infrastructure, including HVAC, alarm systems, electrical systems, and telecommunications; and an understanding of the impact of those systems on library operations; previous project management experience; ability to conceptualize project responsibilities, analyze issues and problems, and develop solutions; ability to prioritize effectively and to manage multiple projects simultaneously; strong proven supervisory skills and the ability to lead in a strong team-oriented work environment; ability to communicate effectively and diplomatically with faculty, staff, students, across the University campus, as well as with outside contractors and vendors; as demonstrated by experience, good judgment and ability to set and keep deadlines; ability to perform well under pressure; ability to communicate library technical needs and priorities to various trades and stakeholders in Design-Build and Design-Bid-Build environments; driver's license, as this position requires driving for University business; occasional lifting and carrying of materials weighing up to 70 pounds and overhead lifting of materials weighing up to 30 pounds, minimal lifting and carrying/transporting materials weighing up to 50 pounds.
Three to five years of demonstrated successful experience in facilities planning and management, preferably in a university, library or equivalent environment; experience with project management software, such as Microsoft Project; experience working with AutoCAD, Sketch Up or similar design software; experience working with client groups to take programmatic goals and transform them into facilities needs and building project programs; experience working in a multi-site environment; graduate degree in Library and Information Science from an ALA-accredited program.
Special Instructions to Applicants
Applicants will be asked to submit resume, cover letter and list of three references when applying for this position.