Detailed Job Description
The Department of Human Resources is seeking a talented individual to fill the position of HR Benefits Specialist.
Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.
Under direction of an assigned supervisor, perform technical and specialized duties in human resources areas such as recruitment, selection, examination, employment, labor relations, employee records processing and employee benefits for District faculty, staff and work study positions.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
100% of full time, 40 hours per week, 12 months per year, with an anticipated start date of October 22, 2014. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Confidential Employee Unit.
Work Location: West Valley-Mission Community College District offices, located on the campus of West Valley College, Saratoga, CA
1. Education – A four year degree from an accredited college or university with major course work in human resource management, business administration or related field;
2. Experience – One year of increasingly responsible experience in recruitment, employment, benefits administration or other human resource function;
3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
- Knowledge of and experience in implementing a benefits program for public employees.
- Experience working with online enrollment, tracking, and plan administration systems.
- Knowledge of and experience working with the Affordable Care Act, bargaining unit contracts, and outside consultants.
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position. (Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class.)
- Prepare, review and process information related to the recruitment of faculty and staff positions; advertise in appropriate scientific, professional and technical journals and publications.
- Screen and evaluate applications and forward to appropriate selection authority; review and approve screening criteria, interview questions and selection committee members; administer and proctor written and psychological tests and work simulation examinations.
- Conduct new employee orientation for various employee groups including faculty, classified staff and work study students; provide information and assistance regarding employment, payroll and benefits issues.
- Prepare and maintain comprehensive personnel records related to assigned areas of responsibility; enter and update computer records and maintain manual files according to established procedures and retention policies.
- Provide technical information to employees, supervisors and administrators; research and resolve complex problems and issues; analyze, interpret and apply policies and technical documents; respond to questions and verify information.
- Prepare, verify and process a variety of forms, contracts and other documents related to employment, payroll, worker’s compensation, benefits, retirement, vacation and sick leave balances and other human resources functions; assure the timely preparation and distribution of insurance premiums and COBRA payments.
- Administer and maintain assigned human resources programs; prepare narrative and statistical reports and summaries related to assigned functions and activities.
- Operate computer terminals, microcomputers, peripheral equipment, copier, calculator, facsimile and other office machines; utilize word processing, spreadsheet and other software.
- Provide technical support regarding assigned functions during the collective bargaining process; prepare projections, summaries and other data as required.
- Communicate with representatives from State agencies, community organizations, other educational institutions, employee benefit providers, lending institutions and others to exchange and verify information.
- Conduct workshops and oral presentations.
- Perform related duties as assigned.
Knowledge and Abilities
- Current laws, codes and regulations related to employment, benefits and other human resource functions.
- Collective bargaining processes and agreements.
- Oral and written communication skills.
- Interpersonal skills including tact, courtesy and diplomacy.
- Basic financial and statistical record keeping and auditing.
- Record keeping systems and methods.
- Operation of computer terminals, microcomputer, peripheral equipment and standard office machines.
- Relate effectively to people of varied academic, cultural and socio–economic background using tact, diplomacy and courtesy.
- Perform technical and specialized duties in assigned human resource areas such as recruitment, selection, examination, employment, labor relations and employee benefits.
- Read, analyze, interpret, apply and explain complex policies, regulations and procedures.
- Compile information and write reports, business correspondence, and procedure manuals.
- Process documents and information related to faculty, staff and work study student employment and benefits.
- Effectively present information in person or on the telephone to administrators, academic or classified employees or the public.
- Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
- Maintain comprehensive records and prepare reports.
- Operate computer equipment and utilize word processing, spreadsheet and other software.
- Communicate effectively both orally and in writing.
- Work confidentially with discretion.
- Provide technical support during the collective bargaining process.
- Make arithmetic calculations quickly and accurately.
- Meet schedules and timelines.
- Plan and organize time and work effectively.
- Work independently with minimum supervision.
Salary and Benefits
- Anticipated Hiring Range: $4,479–$4,893 (monthly); with a maximum earnable monthly, excluding longevity and educational growth, of $5,899.
- Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually.
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $40 to $200 monthly.
- $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
- Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Transcripts – (unofficial or official copies) for stated degrees having the degree confer/award dates circled. Official transcripts will be required prior to employment start date should the position be offered. (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
- All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
- Supervisor(s) name(s) and telephone numbers must be included in the application.
- Incomplete applications will not be considered.
- Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
- If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
- Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
- Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
- If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
For assistance, contact: West Valley-Mission Community College District is an Equal Opportunity Employer
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059