Principal Accountant - West Valley-Mission Community College District in Santa Clara California

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West Valley-Mission Community College District

Santa Clara, California

United States

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Detailed Job Description

The Department of Fiscal Services is seeking a talented individual to fill the position of Principal Accountant. Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.

Under direction of the Accounting Manager, perform a variety of high-level professional accounting tasks in the analysis, maintenance and auditing of accounts affecting District-wide operations. Analyze and prepare financial statements, reports and records of revenues and expenditures. Provide accounting advice and directions to other departmental staff, communicate results of financial analysis to management and outside parties and make recommendations for appropriate action; identify problems and implement solutions; design and give direction to information services to improve the performance of computerized financial record system.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of October 22, 2014. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley-Mission Community College District office, located on the West Valley College campus, Saratoga, CA.

Minimum Qualifications

Any combination equivalent to:
1. Education – A four year degree from an accredited college or university with major course work in accounting, finance, business administration or closely related field;

2. Experience – Three years of increasingly responsible professional accounting;

3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Not Applicable

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Prepare and examine expenditure reports, financial statements, and reports of historical trends for program directors, management and granting agencies.
  • Plan, coordinate, implement and evaluate complex accounting projects; perform special analytical tasks as assigned by the Accounting Manager.
  • Develop and maintain timely reconciliation for District-level balance sheet accounts.
  • Interpret federal, State and local regulations and guidelines and assure compliance with requirements; update and revise procedures as necessary.
  • Communicate with various school personnel and outside agencies to provide high-level financial analysis and ad hoc financial reports and recommendations.
  • Assist in planning, maintenance and execution of student-based accounting reports and analysis.
  • Research, prepare and submit State and Federal reports.
  • Evaluate computerized accounting systems, identify problems and assist in designing, testing and implementing solutions.
  • Provide technical expertise, advice and direction to personnel; serve as a liaison and support to campus accounting operation.
  • Provide work direction and guidance to students and other accounting personnel.
  • Participate in fiscal year-end closing of District records and preparation of related reports.
  • Perform related duties as assigned.

Knowledge and Abilities

Knowledge of:

  • Generally accepted accounting and auditing principles, practices and procedures.
  • Financial analysis and research procedures.
  • District organization, operations, policies and objectives.
  • State Education Code, State Budget and Accounting policies and other applicable laws.
  • Use of automated financial systems related to planning and analysis, forecasting, projection, accounting, financial control and auditing functions, including equipment, applications, methods, procedures and practices.
  • Modern office equipment, methods and procedures including use and application of personal computers and associated software.
  • Oral and written communication skills.
  • Technical aspects of field of specialty.
  • Principles and practices of training.
  • Interpersonal skills using fact, patience and courtesy.

Ability to:

  • Perform high-level professional accounting work in the analysis, maintenance and auditing of accounts affecting District-wide operations
  • Design, analyze and use databases and spreadsheets for financial analysis.
  • Prepare, interpret, review, reconcile, analyze, maintain and retain comprehensive financial statements, technical documents, records, accounts and reports.
  • Analyze fiscal reports, spreadsheets, charts, graphs, tables and other materials and draw logical conclusions.
  • Develop and present recommendations and solutions to financial problems.
  • Prepare clear and concise reports.
  • Assure compliance with applicable District policies, procedures and governmental regulations.
  • Work independently with little or no direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Communicate effectively both orally and in writing.

Salary and Benefits

  • Anticipated Hiring Range: $5,598–$6,127 (monthly); with a maximum earnable monthly, excluding longevity and educational growth, of $7,410.
  • Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • Up to 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $35 to $175 monthly.
  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Application Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Transcripts – (unofficial or official copies) for stated degrees having the degree confer/award dates circled. Official transcripts will be required prior to employment start date should the position be offered. (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
    *Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.


  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059

West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Principal Accountant
  • Accountant
  • Business and Financial Management
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume