Detailed Job Description
The Executive Director of Facilities Management is a critical position reporting to the Vice President for Administration and Finance. This creative and knowledgeable individual will be directly responsible for the leadership, organization, management and operations of the Facilities Management department. Ensuring compliance with the College Mission and Strategic Plan, this individual will oversee all aspects of new projects, facilities strategic planning, facilities’’ renewal and deferred maintenance.The facilities department has an operating budget of approximately $4.6M with 21 full-time staff. An additional $3M is usually spent annually on various renovations, repair and adaptation as well as renewal projects. BHCC is currently in the process of developing a new 7-year facility master plan which involves selecting an architect and design parameters for $44,000,000 in new and renovation construction.
- Directs, manages, and administers departmental efforts associated with the maintenance and repair of buildings, structures, landscaped grounds, roads, walkways, drives, parking lots, curbs, gutters, etc.; enhances facility utilization.
- Develops a facilities strategic plan that includes deferred and preventive maintenance programs.
- Develops programs to maximize the use of building assets, including space, systems, furniture, fixtures, and equipment; makes recommendations in planning, including estimating space requirements, equipment needs and requirements of buildings and grounds maintenance, renovations, and contractual services.
- Communicates with the College on issues involving cost, service levels, standards, employee complaints, and suggestions as they relate to the operations of the college facilities.
- Ensures compliance with all local, state, and federal laws and regulations, operating, environmental and safety procedures, and the College’s policies and procedures.
- Identifies and communicates departmental goals and objectives; prepares, implements, and updates operating policies; prepares procedures needed to support policy implementation.
- Oversees the work of custodial services on both campuses; serves as liaison with grounds, plowing, and other contracts relative to Facilities Management.
- Develops, prioritizes and manages the Facilities Management budget including postal services; monitors funds and tracks expenditures in accordance with established policies and procedures.
- Manages various facilities contracts including utilities, snow removal and professional services.
- Establishes design and construction requirements; prepares bid specifications and procedures for consideration of outside contracts; prepares plans, surveys, and estimates and maintains records, as required.
- Oversees shipping and receiving and departmental office supply account orders including paper, toner, furniture, equipment and accessories.
- Oversees Chelsea facility management including the College’s student transportation vehicles.
- In conjunction with designated college personnel, is responsible for assisting with oversight and logistical support for special events at the Charlestown and Chelsea Campuses.
- Responsible for project management of BHCC and Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) renovation and construction projects.
- Manages and oversees facilities construction projects with internal and external constituents including DCAMM.
- Oversees, in conjunction with the Assistant CFO, all capital expenditures.
- Serves as a key member of the College emergency management team.
- Responsible for environmental health and safety.
- Responsible for various reporting requirements to federal, state and local entities.
- Accountable directly or indirectly through subordinate managers for all Facilities Management staff. Carries out supervisory responsibilities in accordance with Bunker Hill Community College’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Maintains comprehensive, regular contact with all College organizational stakeholders concerning their needs for facilities support and monitors the relative satisfaction of same; ensures good working relations between Facilities Management and all other College personnel, faculty, and administrative offices.
- Promotes and maintains responsive community relations.
- Performs other related duties as required.
- A Bachelor's degree is required together with seven to ten years of related facilities management experience. Construction/ project management experience is also required. An engineering degree and/or master’s degree are preferred. Licensure and/or certification in trade and/or facilities management preferred.
- Commitment to the mission and philosophy of the college with a strong understanding and respect for the goals of the college activities.
- Considerable knowledge of managing commercial, industrial, institutional, and/or educational properties.
- Extensive knowledge of technical operations, subcontracting, and labor relations.
- Ability to recognize College-wide priorities and work cooperatively to support their accomplishment.
- Ability to conceptualize and operationalize goals and objectives for the department.
- Planning, financial management, organizational, and supervisory skills.
- Experience in developing and maintaining operating and capital budgets and cost controls.
- Inclusive leadership of a diverse work team, anticipating and resolving of issues.
- Ability to utilize a variety of data sources, including budgets, plans, statutes, ordinances, regulations, environmental guidelines, maps, technical operating manuals, and engineering manuals in order to determine the consequences (consequences of what) and to identify and select alternative courses of action.
- Ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; and to interact with a wide variety of people with diverse backgrounds, identities and abilities.
- Proven record of excellent performance in a demanding service environment.
BHCC operates two campuses. The main campus in Charlestownis an urban campus consisting of 6 contiguous buildings (430,000 square feet) on 42 acres and 1 leased building located ¼ mile away (25,000 square feet). The Charlestown campus serves approximately 13,000 students. Chelsea is an urban campus consisting of 1 building (27,000 square feet) in the downtown area and is servicing 3,000 students.
Effective Date: To Ensure Consideration All Application Materials Must Be Received By August 7, 2014.
Submit Cover Letter and Resume Addressing the Required Qualifications to: www.bhcc.mass.edu/employment select the Apply Now and follow the instructions. Fax large transcript files to (617)-228-3328.