Executive Assistant to the University Librarian and Library Manager - University of La Verne in La Verne California

Unfortunately, this job is expired as of 1/5/2015.

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University of La Verne

La Verne, California

United States


Detailed Job Description

Wilson Library is seeking candidates to serve as assistant to the University Librarian and manage circulation, reserves, stacks, document delivery and interlibrary loan functions.

Specific Duties

Supervise staff and manage operations in circulation, interlibrary loan, document delivery and stack services, including desk scheduling, statistics, overdue billing, and the collection of fines; interview, hire, assess work load, set planning goals, establish priorities, conduct performance evaluations; cross-train to ensure backup throughout the department; coordinate 24 hr finals scheduling and programming; serve as back up, when necessary, for evening and weekend hours. Provide technical support, training and serve as resource specialist for Millennium Circulation and ILLIAD software.

Process all invoices, purchase orders, requisitions, check requests related to circulation, interlibrary loan, supplies, travel and equipment for library administration and endowment budgets; provide University Librarian with a monthly state of budget report.

Assist University Librarian with scheduling of meetings, gathering agenda items and recording minutes

Assist University Librarian with administrative tasks such as time card, vacation request and new hires processing; maintaining up-to-date information, policies, procedures on the library intranet; upkeep of facilty. Develop and maintain standard operating procedures, policies, forms and training manuals. Serve as liaison to campus facilities, payroll, human resources, and housekeeping.

Assist the University Librarian with library events, displays, marketing and outreach services including monthly electronic newsletter.

Collaborate with Coordinator for Resource Development to assist the University Librarian in the development of annual budget proposal.

Assist University Librarian in managing library usage statistics; provide monthly state of library usage to all librarians and staff; assist University Librarian with national and federal library surveys.

Assist with special projects.

Minimum Qualifications

Bachelor’s degree; 3 years of academic library experience (especially with circulation and inter-library loan) and 3 years supervisory experience.

Preferred Qualifications

Experience with Millennium and ILLIAD inter-library loan system.
Organized and ability to work independently

Benefits Summary

The hiring range for this position is dependent upon qualifications and departmental equity. Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.


La Verne Central Campus

Special Instructions to Applicants

Open Date

Keyword Phrases

  • Employer of Choice
  • Diversity & Inclusivity
  • Hispanic Serving Institution
  • Libraries
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter