Unfortunately, this job is expired as of 7/8/2014.
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Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
Gather data as requested, photocopy personnel files and other documents, and send confidential faxes. Ensure compliance logs and personnel files are up to date.
Employment Verification and New Hire paperwork collection – I-9's, W-4's etc. Create and maintain special H1-B file folders separate from employee files and in format that complies with laws and regulations
HR Office Systems Administration – Update and maintain all current and future systems such as GaelRecruit, Gael Perform, Compliance Training and Colleague. This includes data entry of information such as new hire data and job descriptions, referring candidates, assigning users, assisting in creating job requisitions, posting jobs, troubleshooting issues, run reports for users, apply analytical skills to report data to support identification of trends and patterns, or to support problem solving.
Ensure HR office is effectively and efficiently organized to promote an environment that is conducive to internal and external clients, visitors, candidates and guests.
Provide office assistance in consultation with the AVP or his or designees in the area of overall logistical, administrative and budget oversight for the department. Keep track of all billing and invoicing for the department. Order office supplies.
Program and Event Administration - book facilities and determine the room layout, food and beverage selection, and ensure correct dates and times are given for signage and materials. Produce a vendor contract for processing with the Business Office. Process/audit RSVPs to events for accuracy and review RSVP list afer the event to identify "no shows"
Set HR department calendar requests for meetings of Managers and Directors as requested. Manage HR conference room usage.
Detail oriented and organized. Strong analytical and problem solving ability.
Ability to thoughtfully establish priorities and work independently and as part of a team.Proficiency in using Datatel’s Colleague and/or systems preferred and in using Microsoft Word, Microsoft Excel, Powerpoint and Microsoft Access, email and internet usage, proficiency with Salli, the College's web based intergation tool preferred.
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